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Fleet Operations Coordinator

2 months ago

Brookfield, Wisconsin, United States Vaco Full time
Fleet Administrator Job Description

Vaco is currently hiring for a Fleet Administrator in a full-time onsite position. This role is responsible for managing the day-to-day operations of the fleet, including maintenance, repair, and leasing.

Key Responsibilities:
  • Total Maintenance & Repair (TM&R):
    • Assist with maintaining TM&R ledgers and generating monthly reports for all branches.
    • Prepare TM&R contracts, distribute them to account managers, and follow up for signatures.
    • Enter new TM&R contract information into the Quipware Business System.
    • Handle monthly TM&R billing.
    • Follow up with internal staff on outstanding hour meter readings on equipment.
    • Cross-train to support all divisions of the Fleet Service Group.
  • Leasing:
    • Quote lease rates to sales support staff for customer quotes.
    • Source lease financing, request documentation, and ensure accuracy.
    • Handle inbound lease questions from customers and account managers.
    • Maintain lease files and ledgers for tracking and monthly reporting.
    • Manage timely notifications of expired leases.
    • Analyze and determine the fair market value of equipment at the end of leases and collaborate with account managers on the best options for customers.
    • Maintain leasing, fleet, and TM&R files.
  • Fleet:
    • Assist the Fleet Analyst in establishing monthly lease rate sheets and monthly fleet reporting.
    • Support the Fleet Operations Manager in preparing fleet presentations, which may include some travel to Wolter Inc. branches in-state and out-of-state.

Requirements:

  • Advanced excel skills, including pivots and formulas.
  • PowerBI is a plus.

Vaco is an Equal Opportunity Employer

Vaco is committed to creating a diverse and inclusive workplace. We welcome applications from qualified candidates of all backgrounds.