Executive Assistant

2 weeks ago

St Louis Park, United States Minnesota Council of Nonprofits Full time

Position overview: This position provides high level administrative support for critical areas of the school including the President, Board of Directors and the Senior High Principal. Mission and Identity Statement Mission: Benilde-St. Margaret’ School educates, empowers, and inspires learners within a Catholic community to lead lives of faith, achieve academic excellence, and contribute meaningfully to a global society. Identity Statement: Benilde-St. Margaret’s is a Catholic, co-educational college-preparatory school serving students in grades 7-12. Rooted in the vibrant traditions of the Sisters of St. Joseph of Carondelet, the Christian Brothers, and the Order of St. Benedict, we are uniquely blessed with three charisms that guide how we teach, act, and treat one another. We develop the whole student through a rigorous curriculum, leading-edge learning experiences, extensive co-curricular opportunities, faith formation, and a robust service-learning program. We value our strong and lifelong relationships with parents, alumni, local schools, parishes, religious organizations and the larger Benilde-St. Margaret’s community. Responsibilities to BSM as a Catholic School: Except in the teaching of religion, it is not an essential prerequisite that all employees be Catholic. However, all employees are expected to respect the teachings of the Church. Support to the President (40%): Professionally and confidentially represent the organization in all interactions. Anticipate and support the professional and business needs of the President. Manage the President’s calendar, including scheduling and relevant information needed for meetings. Provide general administrative support. Responsible for meeting arrangements and details of scheduling facilities, preparing agendas, arranging refreshments, ensuring technology resources are available and providing hospitality for various events. Maintain a system for storage and rapid retrieval of correspondence, files and records. Arrange business travel. Assist with communications and serve as communication link for the President among faculty, staff, parents, students, and general public, screening requests and directing to correct individuals where appropriate. Manage President’s donor activity-preparation and follow-up ensuring they are well prepared with background information relevant for the donor. Enter relevant data into the donor database from each donor interaction. Coordinate and enter data for surveys as required by NCEA, Archdiocese, MISF, etc. Support Leadership Team members when requested to do so by the President. Lead and manage various projects on behalf of the school, including the beginning of the year welcome event (Red Knight Round Up), and Commencement. Manage the school-wide calendar of events. Provide additional support and assistance to front desk staff as needed. Provide support to Board of Directors (40%): Maintain Boardable (Board management portal) and related data: Maintain files and rosters for Board of Directors and working committees to ensure all records are orderly and in a secure place. Prepare and publish on Boardable all meeting materials for Board meetings (approximately 6 per year), including agenda, committee reports, pre-reads, draft minutes and special instructions. Committee reports are generated by Committee Chairs. Manage access for members according to committee membership and board roles. Continually maintain accuracy of information posted across the site. Maintenance of document center and committee pages. Resolve user questions quickly. Schedule on master calendar, plan and supervise the setup and execution of Board of Directors and associated committee meetings. Manage and attend 6 Board meetings throughout the year, including off site and evening meetings. Provide general administrative support for Board and Committee Chairs. Help onboard new board members. Provide support for the leadership team if needed around Board activities and train leadership team on Boardable as needed. Maintain Board of Directors web page. Draft updated Board member biographies as needed and according to BSM style guide. Collect Board members’ approvals for biographies and photos. Acquire gifts for Board members, as requested (typically Christmas and upon leaving the BOD). Support to the Senior High Principal (20%): Provide general administrative support. Help with scheduling and meeting arrangements. Help maintain files and records. Assist with communications and serve as communication link for the Principal among faculty, staff, parents, students, and general public, screening requests and directing to correct individuals where appropriate. Monitor Parent Pulse results and email responses and/or communicate with the Principal on correspondence to families. Maintain and update Master Calendar for BSM Community and Faculty and Staff. Maintain financial records and submit invoices and purchase orders to SLP district office. Required skills: Professional, approachable and friendly. High level of integrity with ability to maintain strict confidentiality. Superior customer service mindset and skills. Strong verbal and written communication skills. Skilled in use of Microsoft Office Suite, including Word, Excel and PowerPoint in addition to email/calendaring software, as well as Google. Experience with Donor database software such as Blackbaud Raiser's Edge or similar would be helpful. Ability to learn new software and hardware applications. Efficient and well organized with high attention to detail. Commitment to equity, inclusion, and belonging. Ability to work independently and strategically, anticipating needs. Ability to work within deadlines, under pressure and times of high volume workload. Ability to work limited evening hours. Education / Experience (Minimum Required) Associate’s Degree or equivalent. Experience supporting executive level staff. #J-18808-Ljbffr

  • Executive Assistant

    4 days ago

    St Louis, United States Intoximeters Full time

    Join a St. Louis-based analytical instrument manufacturing company with over 80 years of innovation and excellence. We specialize in producing high-quality instruments that are used worldwide. We pride ourselves on our commitment to quality, precision, and customer satisfaction.Job Title: Executive AssistantLocation: Onsite - St. Louis, MOReports To:...

  • Executive Assistant

    3 days ago

    St. Louis, United States Intoximeters Full time

    Join a St. Louis-based analytical instrument manufacturing company with over 80 years of innovation and excellence. We specialize in producing high-quality instruments that are used worldwide. We pride ourselves on our commitment to quality, precision, and customer satisfaction.Job Title: Executive AssistantLocation: Onsite - St. Louis, MOReports To:...

  • Administrative Executive Assistant

    1 week ago

    St Louis, Missouri, United States EBS Recruiters LLC Full time

    Job OverviewPosition: Temporary Executive Administrative AssistantWe are looking for a meticulous and proactive individual to fulfill the role of Temporary Executive Administrative Assistant at EBS Recruiters LLC. This position is designed to provide critical administrative support to our executive management team during periods of heightened activity,...

  • Senior Executive Assistant

    1 week ago

    St Louis, Missouri, United States EBS Recruiters LLC Full time

    Job OverviewPosition Summary: The Executive Administrator plays a crucial role in ensuring the smooth operation of executive functions within EBS Recruiters LLC.Key Responsibilities:Calendar Management: Oversee and prioritize executive calendars, ensuring efficient tracking of various initiatives.Meeting Coordination: Organize and facilitate meetings,...

  • Senior Executive Assistant

    1 week ago

    St Louis, Missouri, United States EBS Recruiters LLC Full time

    Position OverviewThe Executive Administrator plays a crucial role in ensuring the smooth operation of executive functions within EBS Recruiters LLC. This position requires a proactive individual who can manage various administrative tasks effectively.Key Responsibilities:Calendar Management: Oversee and prioritize executive calendars, ensuring efficient...

  • Senior Executive Assistant

    1 week ago

    St Louis, Missouri, United States EBS Recruiters LLC Full time

    Job OverviewThe role of the Executive Administrator at EBS Recruiters LLC is crucial for ensuring the smooth operation of executive functions. This position requires a proactive individual who can manage various administrative tasks with efficiency and professionalism.Key Responsibilities:Calendar Management: Oversee and prioritize executive calendars,...

  • Executive Assistant Support

    2 weeks ago

    St Louis, United States Watlow Full time

    Watlow is a global technology and manufacturing leader who provides world class engineering expertise through innovative thermal products and systems, enabling our customers to thrive.We have been providing breakthrough thermal solutions for nearly a century.You will report to the Chief Financial Officer but will also provide support to the Chief Executive...

  • Executive Assistant

    1 hour ago

    St Louis, Missouri, United States LMR Technical Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our team at LMR Technical Group. The successful candidate will be responsible for providing a wide range of administrative services, including:Key ResponsibilitiesProviding administrative support to senior management and other staff...

  • Executive Administrative Assistant

    7 days ago

    St Louis, United States Lutheran Senior Services Full time

    We are seeking an Executive Assistant to support our Chief Executive Officers (CEO) and Chief Administrative Officer (CAO). Some of the key attributes to describe our ideal candidate: Proactive and Supportive: An upbeat and positive force behind the scenes, ensuring everything runs smoothly while maintaining a calm and professional demeanor. Confident and...

  • Executive Administrative Assistant

    6 days ago

    St. Louis, United States Lutheran Senior Services Full time

    We are seeking an Executive Assistant to support our Chief Executive Officers (CEO) and Chief Administrative Officer (CAO). Some of the key attributes to describe our ideal candidate: Proactive and Supportive: An upbeat and positive force behind the scenes, ensuring everything runs smoothly while maintaining a calm and professional demeanor. Confident and...

  • Executive Assistant/Facilities Coordinator

    4 weeks ago

    St. Louis, United States US Cloud Full time

    The Executive Assistant and Facilities Coordinator will provide comprehensive support to the Founder and Owner. The ideal candidate will excel in utilizing resources effectively to anticipate and address the needs of executives, while upholding the highest standards of professionalism and confidentiality. Strong communication skills, exceptional...

  • Executive Administrative Assistant

    3 weeks ago

    St. Louis, United States Nestle Purina PetCare Company Full time

    We re a leader in the pet care industry, which means we re not only ahead in volume, profit and market share, but our associates dare to Stand Taller. We innovate new products, impart new agilities into existing processes, constantly advance pet nutrition, and always pay it forward in the form of service for our communities and families. Are you up for the...

  • Administrative Assistant to the Executive Director of Development

    2 weeks ago

    St Louis, United States The Salvation Army USA Central Territory Full time

    The Salvation Army Midland Divisional Headquarters located in St. Louis, Missouri, is looking for a Administrative Assistant to the Executive Director of Development! This position will assist with the responsibilities and functions of the office of the Executive Director of Development. This includes private and confidential matters relating to donors,...

  • Executive Administrative Assistant, Operations

    3 months ago

    St. Louis, United States Saint Louis Public Schools Full time

    Job Description Position Title:  Executive Administrative Assistant- Operations Department  Payroll/Personnel Type:  12  Job #:  XXXX  Reports to : Chief Operations Officer/Assigned Designee  Shift Length:  8 Hours a Day  Union Eligibility:  Not Eligible  Position Summary:   The Executive Administrative Assistant to the Chief...

  • Administrative Assistant to the Executive Director of Development

    2 weeks ago

    St Louis, United States The Salvation Army Central Territory Full time

    Job Description The Salvation Army Midland Divisional Headquarters located in St. Louis, Missouri, is looking fora Administrative Assistant to the Executive Director of Development! This position will assist with the responsibilities and functions of the office of the Executive Director of Development. This includes private and confidential matters relating...

  • Executive Administrative Assistant

    2 months ago

    St Louis, Missouri, United States Nestle Purina PetCare Company Full time

    We re a leader in the pet care industry, which means we re not only ahead in volume, profit and market share, but our associates dare to Stand Taller. We innovate new products, impart new agilities into existing processes, constantly advance pet nutrition, and always pay it forward in the form of service for our communities and families. Are you up for the...

  • Executive Compensation Analyst

    2 months ago

    St. Louis Park, United States nVent Full time

    We're looking for people who put their innovation to work to advance our success - and their own. Join an organization that ensures a more secure world through connecting and protecting our customers with inventive electrical solutions. The Executive Compensation Analyst is responsible for supporting the design, implementation and administration of nVent's...

  • Portfolio Trading Manager

    2 months ago

    St. Louis, United States Keller Executive Search Full time

    Our client, a medium-sized, independent wealth management firm with approximately $750 million of assets under management located in St. Louis, MO is seeking a Portfolio Trading Manager who will be responsible for the daily management and oversight of RIA’s managed accounts and associated portfolios and underlying positions. Essential Responsibilities:...

  • Executive Assistant to Vice President, Account Management

    1 month ago

    St Louis, Missouri, United States The Cigna Group Full time

    The job profile for this position is Executive Assistant, which is a Band 2 Professional Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we...

  • Executive Administrative Assistant II

    1 week ago

    St Louis, Missouri, United States Arizona Official Website of State of Arizona Full time

    Position Overview: The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is in search of a highly organized and versatile individual to fulfill the role of Executive Administrative Assistant. This position is responsible for providing comprehensive secretarial and administrative support to the unit manager. Key Responsibilities: Conducts...