Executive Administrative Assistant II

2 weeks ago


St Louis, Missouri, United States Arizona Official Website of State of Arizona Full time

Position Overview:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is in search of a highly organized and versatile individual to fulfill the role of Executive Administrative Assistant. This position is responsible for providing comprehensive secretarial and administrative support to the unit manager.

Key Responsibilities:

  • Conducts general administrative tasks for the unit manager
  • Manages incoming calls, correspondence, and addresses routine inquiries
  • Coordinates appointments and organizes meetings/conferences
  • Maintains and organizes confidential and administrative documentation
  • Assists in monitoring and managing the unit's budget
  • Serves as the primary timekeeper and policy liaison
  • Generates, copies, files, and disseminates various reports
  • Orders and oversees the inventory of office supplies
  • Provides backup support for clerical staff during their absence
  • Performs additional duties as assigned
  • Ensures Monthly Statistical Report (MSR) metrics are accurately recorded in the web database
  • Types monthly 703 reports and maintains documentation for audit purposes
  • Required to drive for State business purposes

Knowledge, Skills & Abilities:

Knowledge of:

  • General office practices and procedures
  • Personal computing, including Microsoft Suite and Google Suite
  • Business English and basic mathematics
  • Office management and equipment operations
  • Payroll practices and procedures

Skills in:

  • Effective written and verbal communication
  • Detail-oriented results delivery
  • Record keeping and report generation
  • Building and sustaining interpersonal relationships
  • Time and project management
  • Scheduling and coordinating meetings
  • Taking and transcribing meeting minutes

Ability to:

  • Function effectively in a correctional environment
  • Maintain organized files of correspondence, records, and reports
  • Uphold confidentiality
  • Adapt to shifting priorities
  • Learn and comply with departmental policies and procedures

Preferred Qualifications:

Two (2) years of professional office experience and proficiency in Microsoft and Google Suite are preferred.

Pre-Employment Requirements:

To ensure a safe working environment, all employees must undergo a Tuberculosis (TB) test during their New Employee Orientation and annually thereafter. Additionally, if driving is a necessary function of the job, employees must possess a valid driver's license and pass all required checks.

Benefits:

We provide a comprehensive benefits package tailored to meet the needs of our employees, including:

  • Vacation and sick leave with 10 paid holidays annually
  • Paid Parental Leave of up to 12 weeks for newborn or newly-placed foster/adopted children
  • Robust insurance options, including medical, dental, life, and disability coverage
  • Exceptional retirement program
  • Optional benefits such as deferred compensation plans and wellness programs
  • Incentives for commuting and public transportation subsidies

Retirement:

Positions in this classification are part of the Arizona State Retirement System (ASRS), with enrollment eligibility commencing after 27 weeks of employment.



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