Administrative and Fleet Coordinator

2 weeks ago

Portland, United States CONSOR Engineers Full time

The Opportunity:

Consor is seeking an organized administrative professional for our Portland, OR Office. This person will assist with a variety of administrative office tasks and will be responsible for management of the local fleet vehicles and program. This is the ideal role for a candidate who is excited about working in a positive office environment and enjoys a variety of task types.

Essential Duties & Responsibilities:
  • Oversee general administrative needs for Portland office including but not limited to shipping, office and breakroom supply orders, ordering/canceling office access cards, and keys, office maintenance and/or repairs.
  • Coordinate/reconcile/code local administrative company credit card purchases.
  • Work with discipline leads and corporate teams to coordinate and set up office events, meetings, happy hours etc.
  • Support Administrative Manager, as needed for regional offices.
  • Greet and assist in-person visitors; provide back-up coverage for front reception desk, as needed. Friendly, approachable demeanor is imperative.
  • Back-up answering calls on multi-line phone from 2PM 5PM as needed.
  • Process outgoing mail and shipments and route incoming mail between offices.
  • Assist in supporting the regional file archiving process
  • Assist with travel bookings, including airfare, hotel, and ground transportation as needed.
  • Occasional travel off-site location to deliver documents or supplies.
  • Support Regional and Corporate Fleet Managers by coordinating fleet vehicle deliveries and pick ups, fleet parking needs, scheduling regular and emergency repairs, and ensuring vehicles are properly fitted,
  • Provide fleet introduction and support to new staff that have been assigned fleet vehicles.
  • Support local staff answering questions about the fleet program, making pooled vehicle reservations, fuel and maintenance cards
  • Submit mileage logs to designated Admin for pooled vehicles monthly.
  • Perform other tasks as needed
Required Credentials:
  • Minimum 5 Years of experience in administrative support field
  • High School Diploma or GED
  • Associates Degree, Bachelors degree in business field preferred but not required
  • Experience in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Additional Preferred Qualifications:
  • Maintain a high level of attention to detail
  • Maintain a high level of confidentiality
  • Ability to multi-task, identify needs and problem solve solutions with quality
  • Excellent written and verbal communication skills
  • Must maintain a positive, outgoing and upbeat customer service attitude.
  • Experience in Deltek Vision, Adobe Acrobat Pro, Microsoft Project is beneficial

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