Administrative and Fleet Coordinator

Found in: Resume Library US A2 - 3 weeks ago


Portland Oregon, United States Consor Engineers Full time
The Opportunity:
Consor is seeking an organized administrative professional for our Portland, OR Office. This person will assist with a variety of administrative office tasks and will be responsible for management of the local fleet vehicles and program. This is the ideal role for a candidate who is excited about working in a positive office environment and enjoys a variety of task types.

 

Essential Duties & Responsibilities:
Oversee general administrative needs for Portland office including but not limited to shipping, office and breakroom supply orders, ordering/canceling office access cards, and keys, office maintenance and/or repairs.

Coordinate/reconcile/code local administrative company credit card purchases.

Work with discipline leads and corporate teams to coordinate and set up office events, meetings, happy hours etc.

Support Administrative Manager, as needed for regional offices.

Greet and assist in-person visitors; provide back-up coverage for front reception desk, as needed. Friendly, approachable demeanor is imperative.

Back-up answering calls on multi-line phone from 2PM – 5PM as needed.

Process outgoing mail and shipments and route incoming mail between offices.

Assist in supporting the regional file archiving process

Assist with travel bookings, including airfare, hotel, and ground transportation as needed.

Occasional travel off-site location to deliver documents or supplies.

Support Regional and Corporate Fleet Managers by coordinating fleet vehicle deliveries and pick ups, fleet parking needs, scheduling regular and emergency repairs, and ensuring vehicles are properly fitted,

Provide fleet introduction and support to new staff that have been assigned fleet vehicles.

Support local staff answering questions about the fleet program, making pooled vehicle reservations, fuel and maintenance cards

Submit mileage logs to designated Admin for pooled vehicles monthly.

Perform other tasks as needed

Required Credentials:
 

Minimum 5 Years of experience in administrative support field

High School Diploma or GED

Associates Degree, Bachelors degree in business field preferred but not required

Experience in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

 

 

Additional Preferred Qualifications:
Maintain a high level of attention to detail

Maintain a high level of confidentiality

Ability to multi-task, identify needs and problem solve solutions with quality

Excellent written and verbal communication skills

Must maintain a positive, outgoing and upbeat customer service attitude.

Experience in Deltek Vision, Adobe Acrobat Pro, Microsoft Project is beneficial


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