Fleet Coordinator

3 weeks ago

Portland, United States MasTec Full time

Overview:

Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. Were always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

We are looking for a Fleet Coordinator to join our team in the Portland, OR area.

Responsibilities:

The Fleet Coordinator is responsible for ensuring all fleet vehicles and equipment are documented, titled, and accurately registered. The position requires organizational skills and competencies in administration, cost allocation, tax liability, US DOT and state vehicle regulations, vehicle specifications, and general accounting practices. The Fleet Coordinator ensures the effectiveness of fleet operations by keeping all vehicles in compliance with vehicle registration, titling, vehicle taxes, and allocating costs properly.

Major Job Elements:

  • Determine the proper vehicle class of new units and register them appropriately in the jurisdiction they will operate
  • Identify the vehicle financing and obtain titles for each finance stream and jurisdiction
  • Identify units that qualify for registration in the International Registration Program and obtain the same.
  • Identify and obtain International Fuel Tax Agreement permits and stickers. Insure quarterly reporting and payment of fuel tax liability.
  • Assist in the preparation of lease and loan packages and complete required vehicle documentation
  • Insure accurate sales and use tax liability and remit payments as required.
  • Insure proper transfer of ownership as loans and leases of vehicles expire.
  • Act as assistant fuel card administrator and perform that function as needed.
  • Obtain and issue vehicle insurance cards as needed.
  • Process payments for national accounts, vehicle driver safety program accounts, and other invoices as needed.
  • Oversee proper storage of DOT-mandated vehicle documents
  • Other tasks as assigned
  • Administrative support for the Fleet Department and field operations
Qualifications:
  • General experience with equipment
  • Experience with fuel card programs
  • Experience with computerized fleet management programs
  • Experience with working in an office environment
  • Experienced communicator; written and oral, with interpersonal skills (tact, diplomacy, etc.)
  • Knowledge of Microsoft Office software; Word, Excel, and Access is required

Experience

  • 3-5 years

Henkels & McCoy West, LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

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