Legal Secretaries

3 weeks ago

Albany, United States Nexus Staff Inc. Full time
Job Title: Legal Secretaries
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 1220 Washington Ave, building 9, Floor 4, Albany NY 12226
Job Duration: 1 Year
Closing: 06/10/2024.

Minimum Education
  • High School Diploma or equivalent.
  • Paralegal certification or relevant coursework in legal studies is preferred.

Work Experience
  • Minimum of 2 years of experience as a legal secretary, paralegal, or in a similar administrative role within a legal setting.
  • Experience with Freedom of Information Law (FOIL) requests and related procedures is highly desirable.

Job Duties
  • Prepare correspondence and all relevant materials for legal matters.
  • Organize case files and maintain tracking of FOIL requests.
  • Conduct research, analyze materials, and present both verbal and written comments on findings.
  • Prepare and maintain files and calendars, recording and monitoring the status of dockets, deadlines, and determinations.
  • Support OGC staff in analyzing and distributing FOIL requests received by the agency.
  • Assign FOIL requests to specified units.
  • Maintain databases and case tracking systems.
  • Compile and organize files and records.
  • Prepare and assist in the preparation of legal documents, subpoenas, and correspondence.
  • Perform other duties as assigned by Deputy and Associate Counsels.

Preferred Skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize assignments in a fast-paced environment.
  • Familiarity with legal terminology and procedures.
  • Experience with case management software or databases.

Miscellaneous Information
  • This is a 37.5 hour per week position with flexible hours between 8am-5pm, to be discussed upon interview.
  • Job location is close to CDTA Bus Line.
  • Free parking facility is available at the work site location.
  • Reporting to an attorney, the incumbent will work in close association with Office of General Counsel (OGC) attorneys, FOIL requestors, respondents, court reporters, and other administrative staff.
  • Interviews will be conducted via Webex.
  • Training is provided to the candidate.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.

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