Legal Assistant

1 month ago

Albany, United States Aram Meem Full time
Job DescriptionJob DescriptionSalary:

Job Summary


Provide personalized secretarial and administrative support to the legal council in a well-organized and timely manner. Work on a one-to-one basis on a variety of tasks related to legal counsel working life and communication. Manage all administrative tasks so that manager can spend maximum time on strategic tasks.


Responsibilities

The role of a legal assistant can be extremely broad and vary on a day-to-day basis, but duties and responsibilities would typically include:


  • Producing and organizing dual/bilingual (Arabic and English) word documents (contracts and letters) and properly convert final singable version from word into PDF format and vice versa.
  • Implementing and maintaining procedures/administrative systems including devise and maintain office systems, data management and filing. 
  • Managing databases and filing systems including physical fillings/archiving.
  • Initiate Contract Life-cycle Management system project.
  • Organize and maintain documents in a paper and electronic filing systems.
  • Producing documents, briefing papers, reports and presentations.
  • Carrying out background research and presenting findings.
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings.
  • Take dictation and minutes.
  • Typing, compiling and preparing reports, presentations and correspondence.
  • Collating and filing expenses.
  • Screening phone calls, inquiries, and requests, and handling them appropriately. 
  • Dealing with incoming email, faxes and post.
  • Source office supplies.
  • Organizing, managing and maintaining diaries, meetings and appointments.
  • Monitor deadlines and juggle calendars. 
  • Various ad hoc requests. 


Requirements/ Qualifications:

  • Discretion and trustworthiness: he will often be party of confidential information.
  • Flexibility and adaptability.
  • Attention to detail.
  • Excellent secretarial and organizational skills and the ability to multitask.
  • Ability to juggle multiple activities and work under pressure.
  • Manage legal documentation and correspondence in strict confidence. 


Requirements:

  • Proven work experience as a PA (Legal PA/Legal Assistant/Legal secretary would be advantageous).
  • Fluent English language (writing and reading) is a must and bilingual (Arabic and English) considered an advantage.
  • Knowledge of office management systems and procedures.
  • MS Office and English proficiency, particularly word processing programs and dual/bilingual word documents.
  • Outstanding organizational and time management skills.
  • Up-to-date with the latest office gadgets and applications.
  • Ability to multitask and prioritize daily workload.
  • Excellent oral and written communications skills.
  • Discretion and confidentiality.
  • High School degree.
  • PA diploma or certification would be considered an advantage.

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