Administrative Assistant

2 weeks ago

San Mateo, United States Rakuten Group, Inc. Full time
Job Description:

Rakuten International oversees 7 businesses with over 4,000 employees globally. The brand is recognized for its leadership and innovation in e-commerce, digital content, advertising, entertainment and communications, bringing the joy of discovery and access to more than 1 billion members across the world. Our teams deliver on the company's mission to delight merchants and customers through innovation, optimism, and teamwork.

Rakuten Rewards is a leading e-commerce company that enhances the way people shop by offering Cash Back, deals and rewards from more than 3,500 merchants. Founded in 1999, Rakuten has grown to become the go-to shopping destination for consumers, having paid out nearly $2 billion in Cash Back to its 15 million members. The company also operates ShopStyle, a leading fashion discovery destination, and Cartera Commerce, a top rewards platform for airlines and banks. For more information, visit www.rakuten.com.

SUMMARY:
  • Handle administrative requests and queries from assigned senior leaders (SVP)
  • Organize and schedule internal and client facing meetings and appointments for assigned senior leadership
  • Attend meetings upon request to facilitate technology and take detailed minutes
  • Write and distribute email correspondence
  • Assist in the preparation and distribution of regularly scheduled reports
  • Develop and maintain filing system that ensures organized and efficient access of needed information for team or function and historical record keeping
  • Book travel arrangements for assigned senior leaders
  • Submit and reconcile expense reports for assigned senior leaders
  • Act as the point of contact for internal and external clients and customers
  • Liaise with executive and administrative assistants to handle requests and queries
  • Must be proficient on all policies and procedures for functional area and serve as POC for team queries
MINIMUM REQUIREMENTS (Knowledge, Skills, Abilities)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must be proficient in Microsoft Office Suite and possess a general techie proficiency
  • Domestic travel arrangements and scheduling experience
  • Exceptional written, verbal, and interpersonal communication skills
  • Strong organizational skills that reflects the ability to prioritize, plan ahead, and perform multiple tasks seamlessly
  • Creative and resourceful in solving issues and improving processes
  • Attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice
  • A terrific work ethic accompanied by a get-it-done attitude
QUALIFICATION REQUIREMENTS
  • Minimum 5-7 years of progressively responsible experience as an administrative assistant.
  • Bachelor's degree required

#LI-TL2

Five Principles for Success
Our worldwide practices describe specific behaviors that make Rakuten unique and united across the world. We expect Rakuten employees to model these 5 Shugi Principles of Success.

Always improve, Always Advance - Only be satisfied with complete success - Kaizen
Passionately Professional - Take an uncompromising approach to your work and be determined to be the best
Hypothesize - Practice - Validate - Shikumika - Use the Rakuten Cycle to succeed in unknown territory
Maximize Customer Satisfaction - The greatest satisfaction for our teams is seeing their customers smile
Speed Speed Speed - Always be conscious of time - take charge, set clear goals, and engage your team

Rakuten provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. Rakuten considers applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender, gender identity or expression, or any other characteristic protected by federal, state, provincial or local laws.

At the time of posting, Rakuten expects the base compensation for this role to be within the range shown below. Individual compensation will vary based on job-related factors, including the skills, qualifications, and experience of the successful candidate as well as business need and geographic location. The successful applicant for this role will be eligible for discretionary bonus, health, vision, dental insurance, 401k matching, PTO, Volunteer Time Off (VTO), and other employee benefits as the company implements.

USD $19.87 - $31.13 per hour

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