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Administrative Assistant
2 months ago
Required Years of Experience: 5 years +
Required Degree or Certification: HS Minimum
Description:
Provides administrative and clerical support to an individual manager, department or group of managers.
Responsible for maintaining a calendar of appointments, meetings, and events.
Makes travel arrangements as needed.
Arranges meetings providing any associated clerical support.
May take and deliver messages, provide information to callers, set-up and maintain files, prepare and sort mail,. Performs routine word processing assignments, proofreads, and prepare routine reports.
Processes invoices for appropriate signatures and prepares expense reports.
Maintains inventory of supplies for the department.
Prepares general correspondence, faxes, and photocopying. Coordinates the submission of group timesheets, if applicable to group that individual supports.
Creates and maintains files.
May spend significant amount of time coordinating functional administrative activities which support clinical trials, medical information, sales etc.
In addition to the Administrative Assistant responsibilities provides administrative and clerical support to the departments interview process, which includes creating, and distributing agendas, collecting assessment forms and scheduling and making travel arrangements.
Organizes and schedules extra- department meetings.
Ensures computer equipment, and all new hire materials are arranged for the persons first day.
Tracks and verifies data using a variety of software to conduct data entry and sorting of information.
May track department budget as directed by immediate manager. Conducts internet searches as directed.
Creates or may assist in the creation of presentation materials and drafts technical documents as needed.
Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed by immediate manager.
Gathers, collects, records, tracks and verifies relatively complex data and information from multiple sources.
Liaises with external agencies or organizations to coordinate activities which are important to the function of the department.
Knowledge
Good verbal, written, and interpersonal skills are required.
Intermediate to Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word, Access, etc.
Requires knowledge and understanding of administrative and office policies and procedures.
Refers to specific and detailed procedures and instructions.
Typically works under limited supervision and may receive general direction on new lines of work or special assignments.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a clients business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise,
please contact our HR Department .Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
