Administrative Assistant
2 weeks ago
Pay Rate: $34.99/hr.
Job Description/Responsibilities:
- Provides administrative and clerical support to an individual manager, department or group of managers.
- Responsible for maintaining a calendar of appointments, meetings, and events.
- Makes travel arrangements as needed.
- Arranges meetings providing any associated clerical support.
- May take and deliver messages, provide information to callers, set-up and maintain files, prepare and sort mail,.
- Performs routine word processing assignments, proofreads, and prepare routine reports.
- Processes invoices for appropriate signatures and prepares expense reports.
- Maintains inventory of supplies for the department.
- Prepares general correspondence, faxes, and photocopying.
- Coordinates the submission of group timesheets, if applicable to group that individual supports.
- Creates and maintains files.
- May spend significant amount of time coordinating functional administrative activities which support clinical trials, medical information, sales etc. In addition to the Administrative Assistant responsibilities provides administrative and clerical support to the department's interview process, which includes creating, and distributing agendas, collecting assessment forms and scheduling and making travel arrangements. Organizes and schedules extra- department meetings. Ensures computer equipment, and all new hire materials are arranged for the person's first day at Gilead.
- HS Diploma
- 5+ years' administrative support experience (Biotech/Pharma industry preferred)
- Good verbal, written, and interpersonal skills are required.
- Intermediate to Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word, Access, etc.
- Requires knowledge and understanding of administrative and office policies and procedures.
-
Administrative Assistant
2 weeks ago
San Mateo, United States Kelly Services, Inc. Full timeFor those who want to keep growing, learning, and evolving. We at Kelly hear you, and were here for you! Were seeking an Administrative Assistant to work at a biopharmaceutical company that discovers, develops, and commercializes innovative therap Administrative Assistant, Administrative, Assistant, Staffing
-
Administrative Assistant
2 days ago
San Mateo, United States Kelly Services, Inc. Full timeFor those who want to keep growing, learning, and evolving. We at Kelly hear you, and were here for you! Were seeking an Administrative Assistant to work at a biopharmaceutical company that discovers, develops, and commercializes innovative therap Administrative Assistant, Administrative, Assistant, High School, Staffing, Communication
-
Administrative Assistant
2 weeks ago
San Mateo, United States Rose International Full timeRequired Years of Experience: 5 years + Required Degree or Certification: HS Minimum Description: Provides administrative and clerical support to an individual manager, department or group of managers. Responsible for maintaining a calendar of appointments, meetings, and events. Makes travel arrangements as needed. Arranges meetings providing any...
-
Administrative Assistant
2 weeks ago
San Mateo, United States Rakuten Group, Inc. Full timeJob Description: Rakuten International oversees 7 businesses with over 4,000 employees globally. The brand is recognized for its leadership and innovation in e-commerce, digital content, advertising, entertainment and communications, bringing the joy of discovery and access to more than 1 billion members across the world. Our teams deliver on the company's...
-
Administrative Assistant
5 days ago
San Mateo, United States YAI Full timeJob DescriptionJob DescriptionAdministrative AssistantAbout the Position:YAI supports people of all ages with intellectual and developmental disabilities in achieving the fullest lives possible by creating new opportunities for living, loving, working, and learning. YAI is a network of agencies with programs that empower and enhance the lives of thousands of...
-
Administrative Assistant
3 months ago
San Mateo, United States Mathnasium (ID: 2406101) Full timeJob DescriptionJob DescriptionBenefits:Pay: $22-$26 per hour401(k), 401(k) matchingFull time benefits only: Health, Dental, and Vision insuranceAdvancement and leadership opportunities are available for top performers.We provide continuous training to all employees, with growth opportunities for the right candidates, to grow into an Assistant Manager or the...
-
Administrative Assistant
3 months ago
San Mateo, United States Mathnasium (ID: 2406101) Full timeBenefits:Pay: $22-$26 per hour401(k), 401(k) matchingFull time benefits only: Health, Dental, and Vision insuranceAdvancement and leadership opportunities are available for top performers.We provide continuous training to all employees, with growth opportunities for the right candidates, to grow into an Assistant Manager or the Manager of the learning...
-
Administrative Assistant
3 weeks ago
San Mateo, United States Filinvest Development Corporation Full timeADMINISTRATIVE AND CASHIER ASSISTANT The Administrative Assistant/Cashier provides administrative and cashiering support. He/she is in charge of receiving, safeguarding, and monitoring the collections by ensuring that all cash/checks collected are properly accounted for and deposited intact within the day or the next banking day at the latest. Duties...
-
Administrative Assistant
3 hours ago
San Mateo, California, United States Golden Gate Regional Center Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to provide general administrative support to our Social Work Services staff. As an Administrative Assistant, you will play a critical role in ensuring the overall efficiency of our operations.Key ResponsibilitiesCoordinate activities for production, copying, and...
-
Administrative Coordinator
3 days ago
San Mateo, California, United States Rakuten Group, Inc. Full timeAbout the RoleRakuten Group, Inc. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to senior leaders, ensuring the smooth operation of our business.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to senior leaders, including handling...
-
Senior Legal Administrative Assistant
2 weeks ago
San Mateo, California, United States myGwork - LGBTQ+ professionals & allies Full timeAbout UsThis inclusive employer is a proud member of myGwork, the largest global platform for the LGBTQ+ business community.Why Join Us?We are recognized as a global leader in entertainment, producing a family of products and services that redefine gaming experiences.Position OverviewThe Legal Executive Assistant will report directly to a Vice President -...
-
Administrative Coordinator
4 days ago
San Mateo, California, United States Kelly Services, Inc. Full timeWe are seeking a highly motivated and detail-oriented Administrative Assistant to join our team at Kelly Services, Inc. in a biopharmaceutical company that discovers, develops, and commercializes innovative therapies.Key Responsibilities:Provide administrative support to the team, including scheduling appointments, managing calendars, and preparing...
-
Administrative Coordinator
1 day ago
San Mateo, California, United States Kelly Services, Inc. Full timeWe are seeking a highly motivated and detail-oriented Administrative Assistant to join our team at Kelly Services, Inc. in a biopharmaceutical company that discovers, develops, and commercializes innovative therapies.Key Responsibilities:Provide administrative support to the team, including scheduling appointments, managing calendars, and preparing...
-
Office Administrator
1 week ago
San Mateo, California, United States Asurion Full time**Job Summary**Asurion is seeking a highly skilled and experienced Office Administrator to join their team. This is a full-time contract position based onsite at their San Mateo location.The ideal candidate will have a strong background in office management, with a proven track record of providing exceptional support to guests, vendors, and property...
-
Office Administrator
2 hours ago
San Mateo, California, United States Asurion Full time**Job Summary**Asurion is seeking a highly skilled and experienced Office Administrator to join their team. This is a full-time contract position based onsite at their San Mateo location.The ideal candidate will have a strong background in office management, with a proven track record of overseeing every facet of the office environment. They will be...
-
Administrative Coordinator
4 days ago
San Mateo, California, United States Ascend Full timeJob DescriptionThe Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests.Key ResponsibilitiesAdministrative Support: Provides...
-
HR Administrator
3 hours ago
San Mateo, United States Balfour Beatty plc Full timeThe HR Administrator will provide clerical and administrative support to the Caltrain project and serve as HR functional support for Corporate as needed. Compensation: $55K-$65K Annually, but is paid as an hourly position. Duration: 3-6 Months Summary Balfour Beatty is currently undertaking the $1B+ Caltrain Electrification Project in San Mateo, CA....
-
Administrative Coordinator
1 week ago
San Mateo, California, United States IXL Full timeAbout the RoleWe are seeking an experienced and highly organized Administrative Assistant to support our marketing and professional learning teams. The ideal candidate will have a strong background in administrative support and be able to work independently in a fast-paced environment.Key ResponsibilitiesBuild in-depth knowledge of company operations,...
-
Administrative Clerk
6 days ago
San Mateo, United States IDR Full timeJob DescriptionJob DescriptionTo Apply for this Job Click Here IDR is seeking an Administrative Clerk to join one of our top healthcare clients. If you are looking for an opportunity to join a large organization and work within an ever-growing team-oriented culture, please apply today!Position Overview/Responsibilities for the Administrative Clerk:Welcome...
-
Administrative Coordinator IV
2 weeks ago
San Mateo, California, United States TekWissen LLC Full timeJob DescriptionOverview: TekWissen Group is a global workforce management provider, collaborating with various sectors including biotechnology. This role is with a leading Biotech firm that specializes in the research, development, and commercialization of innovative antiviral therapies. Position: Administrative Coordinator IVLocation: RemoteDuration:...