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Project Administrator

2 months ago

Bend, United States PBS Engineering and Environmental Full time

PBS Engineering and Environmental is a nationally recognized leader in creative and sustainable solutions that are driven by our strong commitment to quality and community. Our multi-disciplinary consulting services include civil engineering, environmental services, natural resources, landscape architecture, industrial hygiene, and land surveying in both the private and public sector.

In 2024, PBS joined Apex Companies, LLC, a national multidisciplinary and engineering services firm with a robust portfolio of capabilities in water, environmental, health and safety, construction management, transportation, compliance and assurance, and infrastructure. This partnership created a combined team of more than 1,400 staff with the resources to serve all 50 states.

Learn more about what it's like to work with us: pbsusa.com/careers

We are currently seeking to add a Project Administrator to our dynamic team in Bend, Oregon.

$24-$34 hourly, full-time in office

With a strong commitment to innovation and sustainability, PBS takes pride in our ability to turn creative ideas into reality. We are seeking a motivated and detail-oriented Project Administrator to support our AEC (Architecture, Engineering, and Construction) projects. The ideal candidate will work closely with our Project and Department Managers to handle duties such as project setup, invoicing, project accounting and contracts/change orders in an organized, thorough, and timely manner. The ideal candidate will have a passion for excellent customer service, organizational skills, and a strong desire to contribute to the successful execution of diverse multi-disciplinary projects within our community.

QUALIFICATIONS:

Minimum qualifications:

  • At least two (2) years' direct accounting or administrative experience, or an associate degree in accounting or related field.
  • Proficient knowledge of Microsoft 365, specifically Excel, Word, and Outlook.
  • Ability to manage time effectively while employing solid organizational skills.
  • Ability to work under pressure to meet deadlines while remaining professional, responsive, and cooperative.
  • Outstanding problem-solving skills, with the ability to exercise sound judgment.
  • Strong organizational, multi-tasking, time-management, and prioritizing skills and attention to detail.
  • Excellent communication and interpersonal skills with a customer service focus and a positive attitude.
  • Able to lift 35 pounds.
  • Valid driver's license.
Desirable qualifications:
  • Experience within the AEC industry.
PRIMARY JOB RESPONSIBILITIES:
  • Maintain accurate and detailed project records, including contracts and change orders.
  • Prepare, process, and distribute project/client invoices.
  • Monthly review of project revenue.
  • Support project managers with project financial analysis, accounting processes, and accounts receivable/collections, accounts payable.
  • Perform general office admin tasks as needed (answering phone calls, shipping, providing support for meetings and events).
Why PBS?

PBS understands that our people are our greatest resource, and we value their personal and professional growth. We believe that diversity, equity, and inclusion create an environment that fosters this growth and where people can build fulfilling, diverse, long-term careers. We provide project opportunities large enough to propel your career, while honoring the work-life balance and unique contributions that make our success possible.

Our mid-range size allows generous benefits, while maintaining the relaxed atmosphere, flexible scheduling, and individual attention that make our offices great places to work. At PBS, our multi-disciplinary teams foster unity and collaboration within our communities as well as a deep commitment to our clients.

PBS Benefits

Qualifying employee benefits may include:
  • Immediate 401(k) eligibility with employer match
  • Medical, dental/orthodontic, vision, alternative/naturopathic care
  • Family-building benefits
  • FSA, HSA, and DCA
  • Employee Assistance Program
  • Short-term and long-term disability
  • Life insurance
  • Wellness and cell phone stipend
  • Tuition reimbursement, sponsored certifications, and professional development
  • Donation matching
  • PTO and paid holidays, bereavement leave
  • Annual and merit bonuses
  • Paid volunteer hours

PBS is proud to be an equal opportunity and affirmative action employer that values diversity in our workplace. To learn more, please visit our Affirmative Action Plan on our website.

POLICY FOR THIRD-PARTY RECRUITERS

PBS does not accept unsolicited resumes from third-party recruiters. Any resume submitted to any employee(s) of PBS without an agreement in place will be considered unsolicited and property of PBS. Resumes sent to any employee(s) other than PBS internal recruiting staff, even if a contract is in place, will be considered unsolicited. In either case, PBS will not pay a placement fee.

PBS will not pay a fee to a third-party recruiter that has not coordinated their recruiting activity with the PBS Talent Acquisition team.