Project Admin
2 weeks ago
About Us: CBS Service is an electrical contractor performing new construction is several states. We focus on teamwork and achieving excellence through resourceful planning and tailored solutions.
Position Overview: We are seeking a proactive and detail-oriented Project Administrator to join our team. The ideal candidate will be a self-starter who can initiate procedures, follow up with internal and external team members, and ensure outstanding tasks are completed promptly. The Project Administrator plays a crucial role in keeping projects on track by initiating project start-up procedures, maintaining organized documentation, and coordinating with key team members.
Key Responsibilities:
- Initiate project start-up procedures, including establishing communication channels and setting up project files.
- Maintain organized project documentation, including contracts, permits, drawings, change orders, and other relevant documents.
- Coordinate with internal and external team members to ensure timely completion of tasks and adherence to project timelines.
- Draft and track project-related documents, such as meeting minutes, RFIs, submittals, and punch lists.
- Facilitate communication between project stakeholders, including clients, architects, engineers, subcontractors, and suppliers.
- Assist with procurement activities, including organizing lighting information, setting up rentals, and making project information available to purchasing.
- Support project managers with administrative tasks, such as scheduling meetings, preparing documents, and managing correspondence.
- Monitor project progress and identify potential risks or delays, proactively addressing issues to keep projects on track.
- Assist with project closeout procedures, including preparing project documentation.
Qualifications:
- Experience as a project administrator or similar role.
- Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
- Proficiency in Microsoft Office Suite and Google Suite.
- Knowledge of construction processes, terminology, and documentation requirements.
- Detail-oriented with a focus on accuracy and quality.
- Ability to work independently with minimal supervision and take initiative to drive projects forward.
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