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Public Services Administrator

2 months ago

Gainesville, United States Alachua County , Inc. Full time

Master’s degree in library science from a library school program accredited by the American Library Association or a master's degree in public administration, an M.B.A., or closely related field and four years supervisory experience.

Must possess a valid State of Florida Driver's license and be insurable by the District's insurance carrier.

Must provide own means of transportation.

Successful completion of a drug screen and criminal history background investigation is required prior to employment.

Evening and weekend work hours may be required.

This is highly responsible professional administrative work directing a major section of the Public Services Division of the Alachua County Library District.

An employee in this classification is responsible for all activities, operations and functions of their assigned area, including the supervision of staff, implementation of modern library techniques and technologies, establishment of procedures, recommendation of policies, and development of short and long range plans and budgets for their assigned area, as well as assisting with District-wide planning.

Work is performed independently under the direction of the Public Services Division Director and is reviewed through conferences, reports and observation of results obtained.

Coordinates the work of a major section of the Public Services Division, including but not limited to: reference and information services, readers’ advisory, programming, circulation, outreach and community liaison, services to youth, services to adults, marketing and promotion. May have responsibility for District-wide coordination of specific services at the direction of the Public Services Division Director.

Directly supervises Headquarters Departments and/or Branches as assigned and coordinates the activities of subordinate supervisors, branch managers, and other employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.

Keeps abreast of new developments in the field, including those of a technological nature. Analyzes needs, and recommends and implements appropriate measures for improving service; disseminates such information to Section, Public Services Division and other library staff.

Plans, organizes, and coordinates District-wide training related to library services. Provides assistance and guidance to professional and paraprofessional staff in areas of expertise.

Develops Section budget, monitors and controls budget expenditures.

Plans and organizes services. Recommends policies to the Public Services Division Director and implements procedures for the Section.

Assists in establishing standards for collections and services and devises control procedures to assure the attainment of standards.

Works with other Section Administrators, Division Directors, and Library Administration to provide a coordinated program of library services in compliance with the Long Range Plan and Service Level Guidelines.

Coordinates District-wide projects and studies at the direction of the Public Services Division Director; develops, implements, analyzes and reports statistical measures of library service.

Recommends changes in Long Range Service Plans to the Public Services Division Director; assists in developing District-wide plans at the direction of the Public Services Division Director.

Provides Board of Trustees and Governing Board with information as requested by the Public Services Division Director.

Provides the public with information by utilizing library resources, and through public presentations on library services; resolves complaints.

Recommends selection of library materials.

Attends conferences and participates in related professional organizations.

Drives a District vehicle to perform duties as required at various Alachua County Library branches.

Performs related and other duties as assigned.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Comprehensive knowledge of goals, principles, practices, systems and techniques of professional public library work.

Comprehensive knowledge of management and supervisory techniques, the ability to apply them to create effective and efficient service, the ability to supervise and organize the work of staff, enforce disciplinary procedures, coach and counsel staff and effectively appraise employee’s performance.

Thorough knowledge of a variety of subject matters and related books and literature. Thorough knowledge of the principles of book selection.

Thorough knowledge of reader interests, authors and available books and materials.

Considerable knowledge of materials available within the District's agencies and other area libraries.

Considerable knowledge of computerized library systems.

Considerable knowledge of publisher and dealer practices and methods.

Ability to analyze library problems and make sound improvement recommendations.

Ability to effectively plan for and manage a library service within an independent taxing district.

Ability to safely operate a District vehicle.

Ability to communicate effectively both verbally and in writing.

Ability to establish and maintain effective working relationships with library staff and the public.

Ability to maintain complex records, perform research and in-depth analyses, and prepare reports.

Ability to contribute to the overall growth and development of the Library District.

Understand how and why Library policies and procedures were developed. Ensure patron compliance of all policies and procedures through effective communication and enforcement.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to reach and be mobile.

The employee must occasionally lift and/or move up to 25 pounds in the handling of books. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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