Client Services Administrative Coordinator

2 weeks ago


Gainesville, Florida, United States Offix Full time

At Offix, we believe in fostering a supportive environment for our team members.

We are in search of a dynamic, personable, and detail-focused individual to deliver comprehensive office assistance through various clerical functions and related responsibilities.

This role entails managing incoming communications, routing calls to the relevant team members, overseeing mail distribution, and ensuring the smooth flow of correspondence, along with other clerical tasks.

A collaborative spirit is vital for success in this position.



KEY RESPONSIBILITIES
  • Welcomes and guides visitors to the organization
  • Handles phone calls and directs them to the appropriate personnel or voicemail as necessary
  • Provides callers with essential information such as company contact details, directions, and other relevant data
  • Manages incoming mail and forwards it accordingly
  • Processes company invoices
  • Responsible for recording meter readings of equipment
  • Coordinates supply collection at the reception area
  • Scans all administrative documents as assigned
  • Assists with various special projects to support the Administrative Team and organizational objectives
  • Tracks supply orders and communicates with the warehouse manager and Operations lead
  • Performs additional duties as required


QUALIFICATIONS
  • High School diploma required; college degree preferred
  • 3-5 years of experience in an administrative role
  • 1-2 years of experience in data entry
  • Highly organized with the capability to manage multiple priorities
  • Proficient in Microsoft Office Suite, with advanced Excel skills preferred
  • Exceptional communication abilities
  • Must embody and advocate for Offix's commitment to Total Customer Satisfaction
  • Familiarity with e-Automate software is advantageous
  • Strong problem-solving and analytical skills with a proven track record of enhancing business processes
  • Excellent interpersonal skills and a professional demeanor to collaborate effectively with a team


  • Gainesville, Florida, United States The Master's Lawn Care Full time

    Job OverviewThe Master's Lawn Care is seeking a skilled and meticulous Administrative Coordinator to enhance our operational efficiency. If you thrive on managing details, maintaining organization, and delivering exceptional service, this role is tailored for you.Key ResponsibilitiesAs the Administrative Coordinator, you will oversee various administrative...


  • Gainesville, Florida, United States Offix LLC Full time

    Join Offix LLC, where our success is driven by our dedicated team members.We are seeking a motivated and personable individual who is detail-oriented and passionate about customer service to join our administrative team. This role involves providing essential office support through various clerical tasks and responsibilities. The successful candidate will...


  • Gainesville, Florida, United States The Master's Lawn Care Full time

    Job OverviewThe Master's Lawn Care is seeking a skilled and meticulous Administrative Coordinator to enhance our team. If you thrive on managing details, following organized plans, and delivering exceptional service to clients, this role is tailored for you.As our Office Operations Specialist, you will oversee the administrative functions within a specific...


  • Gainesville, Florida, United States A+ Air Conditioning and Refrigeration Full time

    Job OverviewPosition Title: Administrative Operations CoordinatorCompany: A+ Air Conditioning and RefrigerationEmployment Type: Full-TimeAbout Our Company:A+ Air Conditioning is a premier provider of HVAC services, dedicated to excellence in service delivery and customer satisfaction. We focus on installation, maintenance, and repair solutions for both...


  • Gainesville, Florida, United States Community Care Veterinary Specialist Full time

    About the RoleWe are seeking a highly skilled and compassionate Client Service Representative to join our team at Community Care Veterinary Specialists. As a key member of our client-facing team, you will be responsible for providing exceptional customer service to our clients and their pets.ResponsibilitiesClient Communication: Serve as the primary point of...


  • Gainesville, Florida, United States TRC Total Renal Care Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TRC Total Renal Care Inc. As an Administrative Assistant, you will play a critical role in supporting our clinical operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to our...


  • Gainesville, Florida, United States Florida Forest Service Full time

    Executive Administrative Coordinator Role at Florida Forest ServiceThe Florida Forest Service is seeking an Executive Administrative Coordinator who meets the following criteria:A bachelor's degree from an accredited institution along with two years of relevant administrative experience.A master's degree may substitute for one year of the required...


  • Gainesville, Florida, United States Law Offices of Gary Martin Hays & Associates, P.C Full time

    Client Relations CoordinatorWe are seeking a committed Client Relations Coordinator to become a part of our team. The ideal candidate will possess a friendly demeanor, attention to detail, and a vibrant energy. While prior experience in the legal field is not mandatory, it is considered advantageous. Proficiency in Spanish is a plus. Your primary...


  • Gainesville, Florida, United States University of Florida Full time

    Administrative Operations CoordinatorPosition Overview:This role is a time-limited position, subject to annual renewal based on satisfactory performance and available funding.OPERATIONS MANAGEMENTUnder the supervision of the Program Director, you will coordinate and support the Wild Turkey Initiative and UF D.E.E.R. Lab staff in managing various...


  • Gainesville, Florida, United States University of Florida Full time

    Job Overview: The University of Florida is seeking a dedicated individual to provide comprehensive administrative support to the Associate Deans and their teams. This role involves facilitating effective communication across various departments and external agencies, ensuring smooth operations within the Extension office. Key Responsibilities: Statewide...


  • Gainesville, Florida, United States University of Florida Full time

    Job Overview: The University of Florida is seeking a dedicated professional to provide comprehensive administrative support to the Associate Dean and associated leadership teams. Key Responsibilities: Statewide Coordination: Facilitate all forms of communication between the Associate Dean and various stakeholders, including faculty, program leaders, and...


  • Gainesville, Florida, United States The Master's Lawn Care, LLC Full time

    Position Overview: The Master's Lawn Care, LLC is on the lookout for a dedicated Client Relations Specialist. This role is pivotal in ensuring a positive experience for our clients from the very first interaction.Key Responsibilities:Serve as the initial point of contact for clients, delivering outstanding customer service.Coordinate appointments and manage...

  • Office Coordinator

    3 days ago


    Gainesville, Florida, United States The Master's Lawn Care Full time

    Job SummaryThe Master's Lawn Care is seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our department.Key ResponsibilitiesServe as the primary point of contact for...


  • Gainesville, Florida, United States The Masters Lawn Care Inc Full time

    Position OverviewThe Masters Lawn Care Inc is in search of a dedicated Client Relations Specialist to enhance our customer interaction and support. The selected candidate will be responsible for:Serving as the initial contact for clients, ensuring top-notch customer service.Coordinating appointments and managing sales schedules effectively.Providing...


  • Gainesville, Florida, United States The Master's Lawn Care, LLC Full time

    Position OverviewThe Master's Lawn Care, LLC is on the lookout for a dedicated First Impressions Coordinator. This role is pivotal in ensuring that our clients receive top-notch service from the moment they reach out to us.Key Responsibilities:Serve as the initial point of contact for clients, delivering outstanding customer service.Manage appointment...


  • Gainesville, Florida, United States The Master's Lawn Care, LLC Full time

    Position OverviewThe Master's Lawn Care, LLC is on the lookout for a dedicated First Impressions Coordinator. This role is essential in ensuring a positive initial experience for our clients.Key Responsibilities:Serve as the primary contact for clients, delivering exceptional service and support.Manage appointment scheduling and oversee sales calendars...


  • Gainesville, Florida, United States Openwork, LLC Full time

    Position OverviewOpenwork, LLC is actively seeking a dedicated Administrative Coordinator to support our operations. In this role, you will play a vital part in managing office functions and delivering outstanding service to our clients.Key ResponsibilitiesPerform essential office tasks including managing phone communications, email correspondence, and data...


  • Gainesville, Florida, United States Sephora Full time

    About the RoleWe are seeking a highly motivated and customer-focused Sales and Service Coordinator to join our team at Sephora. As a key player in our mission to provide an exceptional shopping experience, you will be responsible for supporting all aspects of sales and service initiatives, including paid services, events, classes, loyalty programs, cash...


  • Gainesville, Florida, United States Comprehensive Health Services Full time

    Overview: Our mission is to empower individuals by utilizing our extensive array of services. With a global footprint, we offer career opportunities that can lead to a distinctive and rewarding career journey. Explore the possibilities to find your next professional opportunity.Important Notice: Be cautious of employment scams where individuals impersonate...


  • Gainesville, Florida, United States University of Florida Full time

    Job Overview: This role is essential in delivering administrative and financial assistance to the Director of Student Success, along with faculty and staff within the department. Responsibilities include prioritizing tasks, delegating responsibilities, and overseeing office operations to ensure efficient workflow. As a key liaison for the Student Success...