Current jobs related to Administrative Assistant III - Gainesville - University of Florida

  • Administrative Assistant III

    3 days ago

    Gainesville, Florida, United States MSCCN Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative AST III to join our team at MSCCN. The successful candidate will be responsible for providing administrative support to our office, including serving as the primary receptionist, creating and maintaining filing systems, and inputting data into electronic databases.Key...

  • Research Administrator III

    7 days ago

    Gainesville, Florida, United States InsideHigherEd Full time

    Job DescriptionAs a Research Administrator III at the University of Florida, you will play a critical role in managing and supporting the administrative research operations of the Acute Care Surgery (ACS) divisions and the Sepsis and Critical Illness Research Center (SCIRC).Key Responsibilities Manage and support the administrative research operations of the...

  • Research Administrator III

    1 week ago

    Gainesville, Florida, United States InsideHigherEd Full time

    Job Title: Research Administrator IIIJob Summary:The Research Administrator III will provide administrative support to the Department of Surgery, with a focus on grant and contract management, research operations, and regulatory compliance. This role will work closely with faculty, staff, and external agencies to ensure the successful execution of research...

  • Research Administrator III

    3 days ago

    Gainesville, Florida, United States InsideHigherEd Full time

    Job DescriptionThe Research Administrator III will manage and support the administrative research operations of the Acute Care Surgery (ACS) divisions and the Sepsis and Critical Illness Research Center (SCIRC). This position reports directly to the Assistant Director of Research for the Department of Surgery but will communicate and interact regularly with...

  • Research Administrator III

    4 weeks ago

    Gainesville, Florida, United States InsideHigherEd Full time

    Job Title: Research Administrator IIIInsideHigherEd is seeking a highly skilled Research Administrator III to join our team. As a key member of our Sponsored Programs Administration team, you will be responsible for managing pre-award and post-award activities for a portfolio of Principal Investigators (PIs).Key Responsibilities:Assist PIs in the...

  • Assistant to the Dean III

    1 week ago

    Gainesville, Florida, United States University of North Georgia Full time

    Job SummaryThe University of North Georgia is seeking a highly skilled and organized individual to serve as an Assistant to the Dean III in the University College. This role provides administrative support to the Associate Vice President and Dean, University College, and is responsible for managing a major office, providing administrative support and...

  • Teacher Assistant I-II-III

    2 months ago

    Gainesville, Florida, United States TEXAS JUVENILE JUSTICE DEPARTMENT Full time

    Job SummaryWe are seeking a highly motivated and dedicated individual to join our team as a Teacher Assistant I-II-III at the Texas Juvenile Justice Department. As a key member of our education team, you will play a vital role in supporting the educational needs of our students.Key ResponsibilitiesAssist teachers with lesson planning, instructional...

  • Teacher Assistant I-II-III

    2 months ago

    Gainesville, Florida, United States TEXAS JUVENILE JUSTICE DEPARTMENT Full time

    Job SummaryWe are seeking a highly motivated and dedicated individual to join our team as a Teacher Assistant I-II-III at the Texas Juvenile Justice Department. As a key member of our education team, you will play a vital role in supporting the educational needs of our students.Key ResponsibilitiesAssist teachers with lesson planning, instructional...

  • Administrative Support Specialist

    1 week ago

    Gainesville, Georgia, United States Alutiiq, LLC Full time

    Job SummaryAlutiiq Career Ventures, LLC, a subsidiary of Alutiiq, LLC, is seeking a highly skilled Administrative Support Specialist to support our contract with the Department of Homeland Security (DHS), U.S. Citizenship and Immigration Service (USCIS), Office of Human Capital and Training (HCT).The successful candidate will report to the General Clerk III...

  • Assistant to the Dean III

    1 month ago

    Gainesville, Florida, United States University of North Georgia Full time

    Job SummaryThe University of North Georgia is seeking a highly skilled and organized individual to serve as Assistant to the Dean III at the Gainesville Campus. This role provides administrative support to the Associate Vice President and Dean, University College, and manages a major office. The successful candidate will be responsible for collecting and...

  • Teacher Assistant I-II-III

    1 month ago

    Gainesville, Florida, United States TEXAS JUVENILE JUSTICE DEPARTMENT Full time

    Job SummaryWe are seeking a dedicated and compassionate Teacher Aide to join our team at the Texas Juvenile Justice Department. As a Teacher Aide, you will play a vital role in supporting the educational needs of our students, providing a safe and inclusive learning environment, and promoting academic success.Key ResponsibilitiesAssist teachers with lesson...

  • Assistant to the Dean III

    4 months ago

    Gainesville, United States University of North Georgia Full time

    Job Summary The University of North Georgia is currently accepting applications for Assistant to the Dean III at the Gainesville Campus. The position provides administrative support to the Associate Vice President and Dean, University College, manages a major office, and provides administrative support and assistance to the directors and staff of...

  • Teacher Aide I-II-III

    2 weeks ago

    Gainesville, Texas, United States CAPPS, Inc. Full time

    Job DescriptionAs a Teacher Aide I-II-III, you will play a vital role in supporting the educational process and providing a safe and inclusive learning environment for students. Your primary responsibilities will include assisting teachers with lesson planning, instructional materials, and classroom activities. You will also be responsible for monitoring...

  • Food Service Manager III

    3 days ago

    Gainesville, Florida, United States Alachua County Public Schools Full time

    Job Title: Food Service Manager IIIJob Summary:Alachua County Public Schools is seeking a qualified Food Service Manager III to oversee the food service operations at Santa Fe High School. The successful candidate will be responsible for managing the daily operations of the cafeteria, ensuring compliance with nutritional standards, and maintaining a clean...

  • Instructional Aide I-II-III

    2 months ago

    Gainesville, Florida, United States TEXAS JUVENILE JUSTICE DEPARTMENT Full time

    GENERAL OVERVIEW The role involves providing support to educators in the development and execution of instructional materials tailored for the classroom environment. Responsibilities include assisting in the planning and execution of educational activities, as well as supervising and monitoring student behavior. The position may also encompass various...

  • Administrative Spec II

    2 weeks ago

    Gainesville, United States University of Florida Full time

    Job Description: The Administrative Specialist II position provides critical administrative support within the Department of Mathematics, which has more than employees. This role reports to the Administrative Specialist III and is responsible for personnel and payroll functions, including the processing of appointments, payroll distribution, and...

  • Teacher Assistant I-II-III

    2 weeks ago

    Gainesville, Florida, United States TEXAS JUVENILE JUSTICE DEPARTMENT Full time

    Job SummaryThis role involves assisting teachers with educational activities, instructional materials, and student supervision in a correctional setting. The ideal candidate will have experience working with students, particularly those with special needs, and possess excellent communication and interpersonal skills.Key ResponsibilitiesAssist teachers with...

  • Administrative Assistant

    4 weeks ago

    Gainesville, Florida, United States VITAS Healthcare Full time

    Job SummaryVITAS Healthcare is seeking a qualified Clerk to join our team. As a key member of our staff, you will be responsible for providing administrative support and ensuring the smooth operation of our office.ResponsibilitiesProvide exceptional customer service and respond to inquiries in a timely and professional manner.Manage and maintain accurate...

  • Administrative Assistant

    1 week ago

    Gainesville, Florida, United States VITAS Healthcare Full time

    Job Title: ClerkVITAS Healthcare is seeking a skilled and detail-oriented Clerk to join our team. As a Clerk, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Responsibilities:Provide exceptional customer service to internal and external customersManage and maintain accurate and...

  • Senior Administrative Assistant

    4 weeks ago

    Gainesville, Florida, United States Galen College of Nursing Full time

    About the RoleGalen College of Nursing is seeking a highly skilled and organized Senior Administrative Assistant to join our team. As a key member of our administrative staff, you will provide exceptional support to our leaders and administration, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPrepare internal and external...

Administrative Assistant III

2 months ago

Gainesville, United States University of Florida Full time

Administrative Assistant III
Job no:
532830

Work type:
Staff Full-Time

Location:
Main Campus (Gainesville, FL)

Categories:
Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department:
60380000 - AG-GLOBAL FOOD SYSTEMS

Classification Title:
Administrative Assistant III

Job Description:
The Administrative Assistant III will provide daily administrative support to the Associate Vice President and Director of GFSI in addition to supporting the fiscal and human resources operations of the institute. GFSI affiliates with numerous groups across the University of Florida, national public and private sponsors and collaborators in the US, and international stakeholders.

The incumbent will be expected to exercise good professional judgment, act with minimal supervision, anticipate the needs of the Associate Vice President and Director and the unit, and proactively solve problems and/or independently handle issues within the scope of their administrative duties.

35% Administrative Support to Associate Vice President & Director. This includes domestic and international travel arrangements and scheduling meetings, maintaining their calendar, event planning and coordination including securing supplies, liaising with speakers and organizing logistics, maintaining digital collaboration tools (TEAMS and Dropbox), and preparing meeting resources (agendas, slides, and information packets) and notes, and their office supplies.

25% Travel Support for Faculty, Staff and Guests. Assist GFSI faculty, staff, and guests with completing travel requests and expense reports. This includes booking airfare, hotels, ground transportation, completing conference and meeting registrations, and all other travel arrangements.

25% Fiscal Support. Complete all purchasing for the office submitting expense reports and documentation as required by UF and sponsor policies. This includes purchasing for the annual Future of Food Forum, bi-monthly faculty meetings, and other GFSI events and meetings. Member of the GFSI finance team. Provide backup to the Fiscal Assistant II with completing financial transactions. Serve as the Department Contact for assets, completing asset documentation, tagging, and certifications. Serve as the Department Software Licensing Representative.

8% General Institute Support. Maintain supply inventories of office supplies, collect and distribute mail, and collect and compile information for annual reporting purposes.

7% Human Resources Support. Provide human resources support to the Assistant Director and HR Liaison. Assist with talent acquisition and onboarding efforts by communicating with candidates, scheduling interviews and onboarding activities, and preparing information. Serve as the secondary Department Security Administrator, processing employee role requests. Report on employee training compliance and VISA expiration status.

Expected Salary:
$20.12 - $23.95 hour

Minimum Requirements:
High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.

Preferred Qualifications:
Experience managing complex calendars and travel arrangements.
Experience supporting an executive-level administrator or leader. Demonstrated ability to anticipate and manage administrator’s needs.
Ability to communicate effectively and professionally in writing and verbally.
Team player able to work in dynamic internationally focused work environment with frequently changing circumstances.
Ability to maintain confidentiality and use discretion when dealing with sensitive issues and information.
Ability to manage multiple projects concurrently, and to remain professional and courteous in the face of tight deadlines and high-profile projects.
Experience with UFGO, Qualtrics, Enterprise Analytics, and/or PeopleSoft.