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Client Services Administrative Coordinator

2 months ago

Gainesville, Florida, United States Offix LLC Full time

Join Offix LLC, where our success is driven by our dedicated team members.

We are seeking a motivated and personable individual who is detail-oriented and passionate about customer service to join our administrative team. This role involves providing essential office support through various clerical tasks and responsibilities. The successful candidate will manage incoming calls, route them to the appropriate personnel, handle mail distribution, and oversee the flow of correspondence, along with other administrative duties. Being a collaborative team player is crucial for this position.

KEY RESPONSIBILITIES

· Welcome and guide visitors to our office

· Manage phone calls and direct them to the relevant associate or voicemail as necessary

· Provide callers with essential information, including company details and directions

· Handle incoming mail and ensure it is forwarded appropriately

· Process company invoices through the mail

· Responsible for entering meter readings for equipment

· Coordinate supply pickups at the front desk

· Scan documents for various administrative projects as assigned

· Assist with special projects to support the Administrative Team and organizational objectives

· Track supply orders and communicate with the warehouse manager and Operations lead

· Perform additional duties as required

QUALIFICATIONS AND SKILLS

  • High School diploma required; college degree preferred
  • 3-5 years of experience in an administrative role
  • 1-2 years of experience in data entry
  • Strong organizational skills with the ability to manage multiple priorities
  • Proficient in Microsoft Office Suite, with advanced Excel skills preferred
  • Exceptional communication abilities
  • Commitment to promoting Offix's philosophy of Total Customer Satisfaction

· Familiarity with e-Automate software is advantageous

· Strong problem-solving and analytical skills with a track record of enhancing business processes

· Excellent interpersonal skills and a professional demeanor to collaborate effectively with the team.



Compensation details: $15-$18 Hourly Wage



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