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Client Services Administrative Coordinator

2 months ago

Gainesville, Virginia, United States Offix LLC Full time

At Offix LLC, we believe in fostering a thriving environment for our team members.

We are in search of a motivated, sociable, and detail-oriented individual to join our team as a Client Services Administrative Coordinator. This role involves providing comprehensive office support through various clerical tasks and responsibilities. The selected candidate will handle incoming calls, direct them to the appropriate personnel, manage mail distribution, and oversee the flow of correspondence, along with other clerical functions. Being a collaborative team player is essential for this position.

KEY RESPONSIBILITIES

Welcomes and guides visitors to the office

Manages phone calls and directs them to the suitable associate or voicemail as necessary

Supplies callers with information such as company details, directions, fax numbers, website, and other relevant information

Receives and distributes incoming mail

Sends out company invoices

Responsible for meter entry of office equipment

Coordinates supply pickups at the front desk

Scans all administrative projects as assigned

Assists with various special projects to support the Administrative Team and organizational objectives

Records supply orders and communicates with the warehouse manager and Operations lead via email

Performs other duties as assigned

QUALIFICATIONS AND SKILLS REQUIRED

  • High School diploma required; college degree preferred
  • 3-5 years of experience in an administrative role
  • 1-2 years of experience in data entry
  • Highly organized with the ability to manage multiple priorities
  • Proficient in Microsoft Office Suite, with advanced Excel skills preferred
  • Exceptional communication abilities
  • Must embody and promote Offix's commitment to Total Customer Satisfaction

Familiarity with e-Automate software is a plus

Strong problem-solving and analytical skills with a proven track record of enhancing business processes

Excellent interpersonal skills and a professional demeanor to collaborate effectively with a team.



Compensation details: $15-$18 Hourly Wage

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