Administrative Services Associate II

2 weeks ago


Gainesville, Florida, United States University of Florida Full time

Position Overview:

This role is essential in delivering administrative and financial assistance to the Director of Student Success, along with faculty and staff within the department. Key responsibilities include prioritizing tasks, delegating responsibilities, and overseeing office operations to maintain efficiency.

As the main point of contact for the Student Success team, you will coordinate travel arrangements, manage the Director's calendar, and handle appointments that impact the entire team. You will play a vital role in addressing issues as they arise and disseminating information throughout the unit, providing guidance on databases, reporting procedures, and operational protocols.

In the realm of financial and human resources management, you will supervise the processing of financial transactions and HR data, approving actions as necessary. You will be accountable for all fiscal activities within the unit, including p-card transactions, travel logistics, reimbursements, purchase orders, and monthly financial reconciliations. Maintaining the confidentiality of sensitive information is a critical aspect of this position, ensuring compliance with applicable policies.

Your responsibilities will also encompass managing office supplies, overseeing mail distribution, ensuring equipment maintenance, and implementing security measures. Furthermore, you will be tasked with drafting reports, creating presentations, and preparing materials for various events, as well as organizing special administrative projects. This position may involve supervising, training, and evaluating staff members to ensure they adhere to departmental standards and objectives. Additionally, you will be responsible for monitoring budgets and engaging in grant-related activities.

Expected Salary:

$, - $, annually; based on qualifications and experience.

Minimum Qualifications:

A bachelor's degree coupled with three years of relevant experience, or an equivalent combination of education and experience.

Preferred Qualifications:

  • Highly organized and detail-oriented, with a strong focus on accuracy and quality.
  • Familiarity with university systems and similar administrative tools.
  • Ability to exercise sound judgment, prioritize tasks with minimal oversight, and manage complex responsibilities.
  • Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and internet navigation.
  • Experience with communication platforms such as Teams and Zoom.
  • Capability to establish and maintain effective working relationships.
  • Strong verbal and written communication skills.
  • Prior experience with university procurement cards and related training.


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