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Executive Assistant

1 month ago

Sandy Springs, United States Avature Full time

The opportunity We are looking for a driven Senior Executive Assistant who will provide strong technical administrative support to the Legal Team. The motivated candidate will support C-Suite executives, attorneys and executive legal staff through a pool-based support model. This is a fast-paced position involving document and presentation creation, contract data entry, receiving, reviewing, and locating specific information in legal agreements and entering information into databases. Additional responsibilities include coordinating and calendaring meetings and/or deadlines for lawyers, creating and modifying legal documents as directed by assigning attorneys, prepare and process contract approvals in accordance with applicable policies, opening matters internally, managing travel and expense reports, and other day-to-day office related items, as needed. The successful candidate will be required to independently manage multiple tasks and projects with competing priorities and deadlines. Critical thinking and the ability to communicate at a high level with lawyers and business leaders is the key to success in this position. How you will impact Smurfit Westrock: Handle sensitive/confidential information requiring a high level of discretion. Develop a good working relationship with all levels of staff in all departments. Manage calendars and ensure the attorneys have appropriate documents for meetings. Typing, formatting, editing and redacting routine documents, copying, scanning, filing, and updating paper and electronic documents required. Arrange and reserve conference rooms, catering, audio visual and telephony equipment for meetings and conferences as requested. Process invoices and purchases orders. Collection of information in a timely manner and verifying the accuracy and completeness of data submissions and forms required. Provide backup to other staff as needed across the department. Work is performed in the Sandy Springs office. Minimum of 3 days per week in the office, hours are between 8 am – 6 pm. What you need to succeed: Bachelor’s degree and 5 years’ of professional administrative and technical support required. An equivalent combination of education and experience may be considered. Must be proficient and experienced in MS Office Suite (Word, Excel and PowerPoint, etc.) required. Maintain digital filing (internally and externally, e.g., WRAP, Icertis, SEC, Docusign, Legal Tracker, etc.) Proficiency in Case & Point, Icertis, ContractPodAi, DocuSign, Jaegger and/or Areba, and knowledge of Concur a plus. Strong work ethic and engagement. Keen organizational, planning, and prioritization skills with strong attention to detail. Good interpersonal skills. Strong written and verbal communications skills. Quick learner who is flexible in taking on new tasks, willing to be a floater to back up others as needed. Perform other duties as assigned. #J-18808-Ljbffr