Executive Assistant

2 months ago

Sulphur Springs, United States SIGNATURE SOLAR LLC Full time
Job DescriptionJob Description

We are seeking an Executive Assistant to support our President. The ideal candidate will have a proven track record of excellence in administrative support, exceptional communication skills, and the ability to manage multiple tasks efficiently in a fast-paced environment. This role requires a high level of confidentiality, discretion, and professionalism.

A successful candidate must be able to:

  • Provide comprehensive administrative support to the President, including managing calendars, scheduling meetings, and coordinating travel arrangements.

  • Handle all incoming and outgoing communications, including emails, phone calls, and correspondence. Ensure timely and accurate communication on behalf of the executives.

  • Prepare agendas, organize and attend meetings, take minutes, and follow up on action items to ensure timely completion.

  • Track status of action items and due dates on projects.

  • Assist with the planning, coordination, and execution of projects, ensuring deadlines are met and objectives are achieved.

  • Maintain and organize confidential files, records, and documents.

  • Prepare reports, presentations, and other materials as needed.

  • Perform data entry tasks accurately and efficiently

  • Plan and coordinate corporate events, conferences, and off-site meetings.

  • Assist with budget preparation, expense tracking, and financial reporting.

  • Conduct research and compile information as required by the President.

  • Handle special projects and assignments as directed by the President.

  • All other duties as assigned.

A successful candidate will demonstrate:

  • Excellent time management and organizational skills.

  • Exceptional attention to detail and accuracy in all tasks.

  • Strong problem-solving skills and the ability to anticipate needs and proactively address issues.

  • High level of integrity and discretion in handling confidential information.

  • Ability to adapt to changing priorities and work effectively under pressure.

Qualifications:

  • Minimum of 5 years of experience as an executive assistant or in an administrative role supporting senior executives.

  • Bachelor’s degree in Business Administration, Communications, or a related field preferred.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Gmail, G-Chat, Google Calendar)

  • Excellent verbal and written communication skills. Ability to interact professionally with all levels of the organization.

  • Strong organizational and time-management skills with the ability to prioritize and handle multiple tasks simultaneously.

Physical Requirements:

  • This position may require the ability to perform tasks that involve sitting, standing, walking, lifting, computer work and other physical activities. Candidates should be able to meet these physical demands with or without reasonable accommodations.

Signature Solar Perks:

  • Medical.

  • Dental.

  • Vision.

  • Supplemental life.

  • PTO.

  • 401(K).

  • Company-branded merchandise.

  • Community events.

  • Company-funded continued education opportunities.

  • Discounts and perks through locally owned businesses.

  • Free Lunch Fridays

EEO Statement:

  • Signature Solar is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.


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