IT Procurement Specialist
3 months ago
About the job IT Procurement Specialist
Job Title: IT Procurement Specialist (Hybrid)
Location: Austin, TX
Work Type: W2 (No Benefits)
Onsite: 2 Days minimum
Remote: 3 Days (Subject for approval by Direct Supervisor)
The Candidate will perform advanced purchasing and procurement work. The candidate should have a strong background in IT solicitation and DIR procurement procedures. The work involves planning, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and monitoring the maintenance of detailed records of items purchased, received, prepared, and issued.
Responsibilities include tasks like:
- Coordinating the preparation, review, tracking, and processing of purchase orders.
- Providing consultation to business users and technical resources for major information technology solicitations.
- Coordinating and facilitating procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
- Developing solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
- Reviewing the preparation and distribution of bid invitations to vendors.
- Facilitating meetings and performing problem resolution.
- Maintain effective working relationships with vendors and suppliers.
- Reviewing or preparing the delivery of statutorily required reports.
- Monitoring the requisitions and orders of merchandise, supplies, and equipment by using, interpreting, and monitoring established guidelines, rules, policies, and laws.
- Monitoring legal and regulatory requirements pertaining to purchasing and procurement.
- The Candidate will perform other related work as assigned.
- Work independently in a diverse team environment with on-site and remote teams.
- Lead or attend meetings with business users to coordinate activities.
- Lead evaluations for major solicitations.
- Multi-task with a willingness to put in extra effort when necessary.
- Identify problems and propose innovative solutions.
- Communicate complex concepts clearly, accurately, and effectively both verbally and in writing.
- Participate and/or lead in project management, coordination, planning, and scheduling with CPA staff.
- Follow written standards and procedures as well as work independently.
- Keep management informed of status of on activities through accurate, timely, and appropriate reporting.
- 4 - 8 years experience in the procurement field
- Posses an active Contract Texas Certified Developer (CTCD) Certificate.
- Strong written, verbal, and interpersonal communication skills.
- Strong research and problem-solving skills.
Required:
- Knowledge of purchasing and procurement methods and procedures.
- Knowledge of Department of Information Resources (DIR) and other supply sources
- Knowledge of Texas state procurement laws and statutes
- Experience in collaborating and communicating effectively across multiple subject matter groups
- Experience in contract negotiation strategies and techniques
- Experience in leading major information technology solicitation meetings and evaluations
- Knowledge of Microsoft Office 365 tools: Word, Excel, Teams, SharePoint
- Knowledge of security policy, procedures, and requirements
- Certified Contract Texas Developer (CTCD)
- Knowledge of Centralized Accounting Payroll/Personnel System (CAPPS) Purchasing Module
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