Legal Secretaries

1 month ago

Albany, United States Nexus Staff Inc. Full time
Job Title: Legal Secretaries
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: Empire State Plaza Agency Bldg. 1, 2nd Floor Po Box 2049, Albany NY 12220
Job Duration: 2 Years
Closing: 12/29/2023.

Minimum Education:
  • High school diploma

Work Experience:
  • No specific minimum requirement, but preference for 12-24 months of experience as a legal assistant

Job Duties:
-Screening:
  • Conducts introductory interrogations to determine jurisdictional basis for filing a complaint.
  • Completes screenings in 10-15 minutes, offering appropriate referrals if not within DHR jurisdiction.
  • Interacts and communicates in a professional and courteous manner.

-Intake:
  • Responds to walk-in, telephone, and/or written inquiries.
  • Defines discrimination and describes DHR complaint process.
  • Completes complaint intake forms, maintaining professionalism.

-Document Management:
  • Prepares evidence for case files.
  • Receives and collates mailed documentation.
  • Verifies, tabs, and enters information into case files promptly and accurately.
  • Tailors requests and logs supplemental information from Complainants and Respondents.

-General Office Tasks:
  • Processes case-related mail and document gathering.
  • Performs office tasks such as typing, scanning, photocopying, faxing, filing, and answering telephones.
  • Assists with organizing documents, speaking with parties and witnesses, and tracking case events.

-Human Rights Specialist Support:
  • Assists HRS with investigations and generates forms, recommendations, and reports.
  • Reviews complaints upon assignment and assesses witnesses accurately.
  • Schedules investigative activities and maintains the calendar of HRS I.

-Case Management System (CMS):
  • Utilizes CMS to document and track responses.
  • Schedules interviews and generates forms in accordance with division format and policy.
  • Conducts caseload audits and ensures data is properly and promptly entered into CMS.

Preferred Skills:
  • Time management and organizational skills.
  • Ability to take direction and work reliably.
  • Proficiency in Adobe Acrobat and Microsoft Office Suite (Excel, Word).

Misc. Information:
  • Work Hours: 8-hour workday with an unpaid 0.5-hour lunch, Monday - Friday; 9 AM to 5 PM.
  • Free or paid parking available with most recent rate at $60/month.
  • Close proximity to CDTA bus line, Thruway Express, and Northway Express bus lines.
  • Training will be provided.
  • Dress code: Business casual (no jeans, sneakers, tee shirts).
  • Interviews will be conducted in person.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.

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