Business Operations Specialist

3 weeks ago

Portland, United States Opportunities at MEMIC Full time

The Mission of The MEMIC Group is to make workers' comp work better with compassion, trusted partnerships, and relentless commitment to workforce safety. The secret to the success and longevity of great organizations is their shared vision and strong values. At MEMIC our values are to be conscientious, to be an expert, to be a partner, to be curious and to be transparent.The Business Operations Specialist is responsible for assisting the business operations process including purchasing, facilities, and vendor management. These responsibilities include but not limited to researching key suppliers, purchasing, inventory management, facilities maintenance, and ensuring all products and materials meet company standards.Requirements:Assist with purchasing processes, including order replacement and tracking.Support programs administered by the department. Programs include but not limited to employee parking, cell phones, fleet, travel, and facilities maintenance.Creates and tracks all purchase orders to support the company's daily operations.Tracks inventory and restocks goods throughout the building.Maintain relationships with suppliers, vendors, and internal customers to ensure timely delivery of product and materials. This includes negotiation of price, availability, delivery schedule, and resolving issues.Coordinate and assist with facilities tasks and improvement projects.Assist in budget tracking for purchasing and facilities.Assist with switchboard and mailroom coverage as needed.Track, and analyze supplier performance, supply/availability, pricing, and quality.Assist with creating and implementing operational policies and procedures.Support the identification and implementation of continuous improvement strategies within key processes.Requirements: Minimum of two years of experience in purchasing, procurement, administration and or vendor management.Familiarity with purchasing, supplier selection, cost analysis and negotiation.Basic understanding of facilities management principles helpful.Strong analytical, computer, and software skills specifically with MS Word, MS Excel, and Vendor Management tools.Strong attention to detail.Adapts quickly to business needs and changing environment.Comfortable managing and reporting on multiple projects concurrently.Strong customer services skills necessary.Strong interpersonal skills with the ability to maintain customer and vendor relationships.Demonstrates strong self-efficacy and ability to take initiative in problem solving.Exemplary written and verbal communication; strong diplomatic and collaboration skills.Acts with integrity.Strong time management and multitasking abilities.Our comprehensive benefits package includes all traditional offerings such as:Health Insurance options, Dental Insurance options and Vision InsuranceEmployee Life Insurance/AD&D and Dependent Life Insurance optionsShort-term & Long-term DisabilityHealth Savings Account with potential employer matchFlexible Medical and Dependent Care AccountAccident InsuranceCritical Illness InsuranceEmployee Assistance ProgramLegal/Identify Theft Insurance optionsLong Term Care InsurancePet Insurance401 (k) Retirement Plan with match up to 5%, plus profit sharing & discretionary contributions (subject to vesting)4 weeks of Paid Time Off (PTO)7 paid holidaysWe also offer other benefits to help foster a healthy, balance lifestyle such as:Flextime schedulesPaid Parental LeaveStudent loan paydown and refinancing assistanceEducational assistance for job related courses, seminars, certifications or degreesOne paid day every year to volunteer for your non-profit of choiceOn-site fitness center (Maine & Virginia) or fitness reimbursementSubsidized parkingSit-Stand desks & daily stretch breaksMEMIC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veteran's status, sexual orientation, or any other characteristic protected by law. MEMIC is an equal opportunity employer encouraging diversity in the workplace. MEMIC's Job Applicant Privacy Notice#IND2022

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