Human Resources Coordinator

2 weeks ago

Northfield, United States St. Olaf Full time
Job Description

St. Olaf College Job Description

Position Title: Human Resources Coordinator

Department: Human Resources

Reports To: AVP of Human Resources/CHRO

Classification: Non-exempt FTE: 1.0 Date: September 2024

Essential Job Duties:

1. Coordinate the workflow processes of the department:
  • Manage the HR department tasks and workflow to ensure work is completed accurately and timely
  • Perform administrative tasks for onboarding and offboarding staff (ex. I-9s and other employment paperwork)
  • Oversee college-required training modules, and drive compliance with policies and procedures through compiling metrics, tracking, analyzing and managing employees' training and activities
  • Work with colleagues in the HR department to audit and maintain compliance in the areas of I-9s and background checks
  • Track the budget in consultation with the applicable stakeholder(s), including paying invoices, keeping track of credit card expenses, and ordering supplies
  • Be knowledgeable in the work processes for the HRIS system to be able to answer frequent questions, perform data entry and run reports in HRIS
  • Oversee ongoing retention of documents in accordance with rules and regulations
  • Arrange meetings; manage calendars and schedule appointments
  • Attend one-on-one and team meetings
2. In partnership with HR Office Coordinator:
  • Provide general office support for HR; greet and assist faculty, staff, students and visitors; answer and screen office phone calls and handle in-person inquiries when needed
  • Ensure that the front desk is staffed to greet and assist faculty, staff, students and visitors; answer and screen office phone calls and handle in-person inquiries
  • Provide work direction to student workers who provide operational support to the department
  • Provide support and back up to HR Office Coordinator as needed
3. Provide administrative support to and oversee duties as assigned for benefits and compensation:
  • Benefits report reconciliations and administrative duties
  • Open enrollment activities coordination
  • Regular review of audits and management of internal pay changes

4. Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community

5. Complete and meet deadlines for required training and performance management cycle

6. Perform other duties as assigned

Work Schedule:

Term: Year-Round

Shift: Monday - Friday, 8:00 a.m.- 5:00 p.m.

Required Qualifications:

Education: High school diploma or equivalent

Experience: 3+ years of administrative experience in an office environment; experience working with spreadsheet and database systems; experience managing high volumes of data

Preferred Qualifications:

Education: Bachelor's degree

Experience: 5+ years of administrative experience; experience working in a human resources environment and/or higher education; advanced technical skills; experience working with Human Resources Information System

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.

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