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Autumn 2024 Human Resources Administrative Assistant

2 months ago

Northfield, Minnesota, United States St. Olaf Full time

Job Overview

Position Title:
Administrative Assistant

Classification:
Student Employee (non-exempt)

Employer:
St. Olaf College

Department:
Human Resources

Duration of Employment:
Seasonal

Supervisor:
Human Resources Office Manager

Position Summary:
The purpose of this role is to assist the Human Resources Office in fostering a welcoming atmosphere for the community while undertaking a variety of administrative responsibilities. These tasks include data management, appointment scheduling, compliance checks, and engaging in various special projects.

Key Skills:
  • Fundamental office and administrative abilities
  • Support with HR compliance tasks
  • Professional communication assistance
  • Data management
  • Proficiency in Microsoft Office, Google Suite, Oracle, and WordPress

Responsibilities:
  • Welcome and assist visitors both in-person and via phone; take messages as necessary
  • Coordinate appointments using Google Calendar
  • Input and manage data across various software platforms
  • Extract and download information from systems as required
  • Conduct audits and support adherence to document retention policies
  • Assist in the completion of Employment Eligibility Verification
  • Undertake special projects as assigned
  • Scan, link, and proofread employee documentation
  • Update the department's website
  • Transcribe handwritten notes
  • Maintain student job bulletin boards
  • Order flowers for staff as needed

Qualifications:
  • Capacity to uphold confidentiality
  • Professional interaction skills in person and over the phone
  • Adherence to standard office protocols
  • Attention to detail in all work aspects
  • Accurate data entry capabilities
  • Ability to meet deadlines
  • Ownership of assigned responsibilities
  • Capability to work independently
  • Proficient writing skills for clear, professional correspondence
  • Ability to learn and utilize Microsoft Office (especially Excel), Google Suite, Oracle, and WordPress

Prerequisites:
Students must have a work award on file to be eligible for participation in the student employment program.

Disclaimer:
This job description serves as a general overview and is not intended to encompass all duties and responsibilities associated with the position. It is subject to modification at any time, with or without prior notice, by St. Olaf College.