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Human Resources Administrative Support

2 months ago

Northfield, Minnesota, United States St. Olaf Full time

Job Overview

Position Title:
Office Assistant

Classification:
Student Employee (non-exempt)

Employer:
St. Olaf College

Department:
Human Resources

Position Duration:
Summer 2024

Supervisor:
Human Resources Office Manager

Compensation:
Standard Hourly Rate

Position Purpose:

Assist the Human Resources department in fostering a welcoming atmosphere for the community while executing a variety of administrative functions, including data management, scheduling, compliance checks, and special projects.


Key Skills:

  • Fundamental office and administrative abilities
  • Support with HR compliance tasks
  • Professional correspondence assistance
  • Data management skills
  • Proficiency in Microsoft Office, Google Suite, Oracle, and WordPress

Responsibilities:

  • Welcome and assist visitors both in person and via phone; take messages as necessary
  • Coordinate appointments using Google Calendar
  • Enter data utilizing various software applications
  • Extract and download information from systems as required
  • Conduct audits and aid in adherence to document retention policies
  • Assist in the completion of Employment Eligibility Verification
  • Carry out special projects as directed
  • Scan, link, and proofread employee documentation
  • Update the department's website
  • Transcribe handwritten notes
  • Maintain student job bulletin boards
  • Order flowers for staff as needed

Qualifications:

(Education/Experience/Skills)


  • Capability to uphold confidentiality
  • Professional interaction skills in person and over the phone
  • Adherence to standard office procedures
  • Attention to detail in all tasks
  • Accurate data entry skills
  • Ability to meet deadlines
  • Ownership of assigned responsibilities
  • Ability to work independently
  • Proficient writing skills for clear, professional communication
  • Willingness to learn Microsoft Office (especially Excel), Google Suite, Oracle, and WordPress

Prerequisites:
Students must have a work award on file to be eligible for the student employment program.

Disclaimer:
This job description serves as a general overview. It is not intended to enumerate all duties and responsibilities of the position and is subject to change at any time, with or without prior notice.