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Development Coordinator

1 month ago

Bar Harbor, United States Friends of Acadia Full time

Development Coordinator, Friends of Acadia

Bar Harbor, Maine

Reports to: Development Operations Manager

Status: Exempt

Schedule: Full-time, year-round with the need for occasional weekend and evening work

Revision Date: June 2024

Friends of Acadia seeks a Development Coordinator to work with the development staff in an array of administrative duties, including gift processing, data entry and data maintenance, event assistance, and donor, member, and volunteer interactions, often serving as the first and primary phone and in-person contact for visitors.

Primary Responsibilities:

  • Process charitable gifts and acknowledgments on a daily basis
  • Maintain and improve the overall integrity of the database - update records, merge duplicates, enter new information provided by donors, prospects, or staff
  • Assist with administrative tasks such as collating, printing, scanning, copying, filing (digital and physical), stuffing, and mailing letters, postcards, and invitations
  • Donor stewardship, such as making thank-you calls and writing notes
  • Schedule meetings, maintain agendas, and write minutes for meetings, as requested
  • Work collaboratively with Development and Communications/Marketing teams on campaigns and projects, as needed
  • Coordinate and oversee the work of office volunteers
  • Assist with event management including registration, nametags, mailings, and recording attendance
  • Assist with membership table program, as needed
  • Work with the Finance team to reconcile gifts between development and finance systems
  • Provide assistance with the annual audit, as requested.
  • Be part of organization-wide efforts and initiatives
  • Work as a team member on other duties as assigned
The above responsibilities will require a motivated individual to bring a combination of the following:
  • Data-entry/Database experience (preferably Blackbaud Raiser's Edge NXT, but will train)
  • MS Office Suite/MS365 (Excel, Word-mail merging skills preferable, Outlook, Teams, etc.)
  • Exceptional attention to detail and accuracy
  • Strong organizational and administrative/office skills
  • Strong time management skills, and ability to set priorities and manage multiple projects
  • Ability to work collaboratively with others, as well as work independently on focused projects
  • Excellent research and problem-solving skills, and ability to take initiative
  • Excellent oral and written communication skills, with both internal and external audiences
  • Outstanding customer service skills and ability to work well under pressure
  • Sound judgment and ability to handle confidential information professionally
  • Associate's degree or equivalent work experience preferred


The Development Coordinator is a salaried, year-round, in-person position, created to work closely with the FOA staff with the need for occasional weekend and evening work. FOA offers a competitive compensation package and a positive work environment, values diversity in the workplace, and does not discriminate in any way in its hiring decisions.

Friends of Acadia is an independent nonprofit organization, founded in 1986. Its mission is to preserve, protect, and promote stewardship of the outstanding natural beauty, ecological vitality and distinctive cultural resources of Acadia National Park and the surrounding communities for the inspiration and enjoyment of current and future generations. We accomplish this mission through a combination of philanthropy, volunteerism, advocacy, and program innovation, thanks to a dedicated staff and board, and the support of thousands of members and volunteers. Since 1986, Friends of Acadia has granted more than $30 million for park and community conservation.

It is the policy of Friends of Acadia to provide equal employment opportunities for all applicants and employees in compliance with all applicable laws. This policy applies in all aspects of the employment relationship including (but not limited to) recruiting, selection, placement, supervision, working conditions, compensation, training, promotion, and termination.