HR Coordinator

2 months ago

Washington, United States ACOG American College of Obstetricians and Gynecologists Full time

HR Coordinator

Job Locations

US-DC

Job ID

2024-1622

Category

Human Resources

Type

Regular Full-Time

Grant Funded

No

Overview

The Human Resources Coordinator is responsible for the administration aspects specific to the life cycle of an employee. This position will perform a wide variety of administrative duties, including maintaining the HRIS system, letter creation, and sorting emails and mail. Conduct pre-employment screening interviews, check references, and respond to routine questions on HR policy.

Responsibilities

Point of contact for basic employee inquiries regarding all HR matters.

Assist in the processing of all paperwork in relation to the various leave of absence programs including FMLA, Parental Leave, Short- Term Disability, Reasonable Accommodations, and Workers Compensation Claims. Support the recruitment process by assisting in the scheduling of interviews, phone screens, offer letter creation, and completing reference/background checks. Support the onboarding process, including, but not limited to scheduling new employee orientation, updating new hire records, and sending all associated emails and communications. Support the offboarding process, including, but not limited to preparing exit documents, scheduling exit meeting, processing terminations in the HRIS, and sending all associated emails and communications. Enter employee data into HRIS and ensures compliance and data integrity with all record keeping and filings. Prepare and disseminate internal HR employee communications, regarding upcoming HR activities, initiatives and deadlines. Assist the department's in-person mailbox and email address and address queries accordingly. Prepare reports and presentations for organization wide meetings and HR leadership, including but not limited to quarterly reports and huddle agenda slides. Assist with setting HR weekly meetings and posting weekly agenda Assist with HR reporting externally, including but not limited to monthly IT, Meetings, Legal reports and biweekly Payroll and Facilities report. Assist with creation official internal HR documents such as salary adjustment and promotion letters. Maintain physical and digital files for employees and their documents. Assist with planning employee wellness and engagement events Work closely with Payroll Manager on ACOG's bi-weekly payroll Perform other duties as assigned.

Qualifications

Minimum

2

years of

HR experience. Handle sensitive information confidentially. Excellent

communications,

customer service

, and

organizational skills. Ability

to work independently with excellent attention to detail. Proficient

with

Microsoft Office.

Word, Outlook, PowerPoint, and Excel.

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