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Payroll and HR Coordinator
3 months ago
I. Job Summary
The Human Resources Coordinator is responsible for providing support to the Human Resources department, Managers, and team members on a daily basis. The HR Coordinator will have an integral role in the maintenance of employee information, recruiting, regular audits for record retention and benefits.
II. Job Responsibilities
Communication
- Maintain a personal demeanor that is friendly, cheerful and courteous at all times.
- Greet team members by name.
- Ensure that all team members feel welcomed to the property.
- Ensure team member and candidate satisfaction by responding to inquiries with accurate information and a positive attitude.
- Answer telephone and inquiries.
- Conduct/assist with trainings and orientations as needed.
- Perform new hire intake process.
- Promote hotel vision/mission and guest service standards to all team members.
- Provide constant and consistent communication with other departments and supervisors/managers in regards to HR items such as the status of new hires, arranging trainings, policies/procedures, etc.
- Conduct reference and employment verifications.
- Attend meetings as needed/required and in the absence of the Human Resources Director.
Human Resources
- Input all new hire paperwork, personnel changes, 401K and benefit enrollment information into HRIS (ADP WFN &WFM)
- Maintain employee files.
- Track HR related training for all staff.
- Post open positions on hiring platforms.
- Facilitate the hiring process through ADP Recruiting Management system by submitting backgrounds and assisting managers with the online hiring database.
- Keep HR Director informed of candidate and employee issues as they arise.
- Set up appointments with managers to complete new hire paperwork with candidates and board the candidate in our database systems timely; adhering to proper deadlines and regulations of the paperwork and systems process.
- Regularly update the HR Director of open positions and candidate hiring progress.
- Send out regular HR notifications to all staff via postings or payroll attachments such as Quarterly 401K eligibility notices, upcoming staff meetings, updates, etc.
- Complete PAF's for HR Director review and approval.
- Conduct regular audits and keep HR Director informed of results and progress of updates.
- Submit and track on the proper OSHA spreadsheets all workers- compensation claims. Keep HR Director informed of new and ongoing claims updates to facilitate HR Director's ability to manage claim while open.
-Review payroll on a weekly basis with processing being biweekly.
-Stay up to date on labor tracking's.
Perform all other tasks assigned.
Source: Hospitality Online
