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Property Administrator

2 months ago

Portland, United States Lincoln Property Company Full time

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Reporting to the Property Manager, employee will perform accounting, administrative, operations and tenant relations duties. Success in this position results in maintaining a high level of client satisfaction.

Responsibilities

  • Respond promptly to tenant concerns and requests
  • Monitor tenant service requests to completion, conducting tenant follow-up and preparing work order reports as required
  • Maintain building and tenant signage
  • Tenant Billing: Process work order billing and prepare upload for service requests from work order system to accounting software
  • Accounts Receivable: process tenant cash receipts through accounting software
  • Process invoice payments via Avid Electronic Pay System
  • Prepare management fee calculation
  • Maintain purchase order tracking spreadsheet
  • Respond to vendor requests and concerns
  • Review received certificates for accuracy
  • Conduct follow-up communication for inaccurate/missing certificates
  • Maintain tracking reports and distribute to building staff
  • General office functions, including spreadsheet creation, document copying, telephone calls, create/maintain form letters and mail merge records
  • Maintain document file system for tenants, leasing, construction, building, employees and accounting
  • Ensure constant accuracy of tenant roster, email distribution lists, emergency contact lists and other important building information
  • Distribution of documents via Adobe Sign
  • Other duties as requested

Desired Competency, Experience And Skills

  • Candidates should possess the following qualifications:
  • A high level of energy, drive, and initiative in the pursuit of job goals
  • Strong organizational skills; ability to self-start and multi-task
  • Advanced oral and written communications
  • Exercise sound judgment and creativity in problem solving
  • Strong work ethic and positive attitude
  • Manage workload commitments effectively and handle deadlines under pressure
  • Ability to work on one’s own or as part of a team
  • Strong attention to detail
  • Proficient in Microsoft Office; MRI/JDE/Yardi software experience a plus

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC West’s privacy policy.