Legal Operations, Information

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Legal Operations, Information & Records Management Specialist

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locations

Toronto, Canada

time type

Full time

posted on

Posted 3 Days Ago

job requisition id

JR-6287

Why join us?

Are you looking to join a dynamic pension plan that embodies the strong values of its 600,000 members and is an industry leading global investor? If so, we would love to tell you our story.

At OMERS we put our people first and are proud to embrace the diversity of thought and leadership that comes from having locations in Toronto, London, New York, Singapore, Sydney and other major cities across North America and Europe. Our culture is truly one of a kind. We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live with an ever-constant eye to the global investment markets. Our team is growing and we are looking to add a multifaceted and highly motivated Legal Operations Information Governance Specialist to join our Corporate Legal team Vice President, Legal managing the Legal Operations function at OMERS strongly believes in developing talent and is looking for a candidate that has a strong drive to learn and desire to help their colleagues succeed with their initiatives. The Legal Operations Information Governance Specialist will be a key contributor and will interact with partners throughout the Chief Legal & Sustainability Officer group (“CLO Group”). This role will support a number of key initiatives, including data governance and information management, and system implementation and administration.

If you are looking for a dynamic role, this is the one for you Responsibilities: Assist Vice President, Legal with various initiatives Contribute to the development of appropriate materials, conducting training sessions and be the change advocate to drive data governance best practices

within the CLO Group Educate the CLO Group on data governance best practices and their importance in maintaining data quality and compliance with internal policies and guidelines Assist in the maintenance of the Law Library for the OMERS legal groups including updating resources as needed Assist with the implementation and administration of software solutions implemented by the CLO Group (e.g., document management system). These activities include acting as the primary point of contact for support, user acceptance testing and management of updates to such software solutions. Assist in the analysis of the CLO Group legacy records for retention and disposition within the classification guidelines of OMERS Support the annual records retention process for the CLO Group Assist in the data room preparation Support e-discovery & litigation activities Partner with team members in knowledge management efficiency projects, including analyzing and moving data and records to SharePoint, iManage or other systems as necessary Regular review of content in the Legal knowledge management SharePoint sites and verifying their relevance and status Assist in the production of documentation and process maps for internal procedures and seek opportunities for process excellence Act as administrator of the Legal Tracker enterprise e-Billing system and iManage document management system To succeed in this role, you bring the following: Strong oral and written communication skills and interpersonal skills Ability to work with and coordinate with multiple stakeholders Ability to draw insights, analyze metrics, and convey ideas clearly and concisely Self-starter who works both independently and with a team, while fostering a collegial and creative team culture Desired Experience: Minimum 5-years’ experience Law Firm experience preferred by not required Masters of Information / Information Management preferred but not required Knowledge and expertise in data governance, business process modeling, metadata, data lineage, data classification and data quality Knowledge and understanding of data regulations, privacy, ethical use, data sharing, critical data indicators, access management and data masking techniques Excellent verbal and written communication to effectively articulate and communicate with both business and technical development teams Experience in project management and the ability to lead data governance initiatives. A team player with a good understanding of change management Experience with:

Data room setup and administration (e.g., Intralinks) implementation and administration of software solutions Legal Tracker (Serengeti) iManage Document Management System Coordinating e-discovery and litigation activities

#LI-Hybrid Our story:

Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with $128.6 CAD billion in net assets as of December 31, 2023.

OMERS is a jointly-sponsored pension plan, with more than 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children’s aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe – serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate. OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives. Similar Jobs (1)

Information Management Specialist

locations

Toronto, Canada

time type

Full time

posted on

Posted 6 Days Ago Are you looking to join a dynamic pension plan that embodies the strong values of its 500,000 members and is an industry leading global investor? If so, we would love to tell you our story.

At OMERS we put our people first and are proud to embrace the diversity of thought and leadership that comes from having locations in Toronto, London, New York, Singapore, Sydney and other major cities across North America and Europe. Our culture is truly one of a kind. We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live with an ever-constant eye to the global investment markets.

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