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Coordinator - Transportation Administration

2 months ago

Sinking Spring, United States Sunoco LP Full time

Sunoco fuel can be found in 27 states, and its brand recognized worldwide as the official racing fuel of NASCAR, INDYCAR, the National Hot Rod Association, the American Motorcyclist Association and more than 50 other racing series. Sunoco's commitment to performance and innovation continues, driving a new period of expansion. Sunoco LP (NYSE: SUN) is a master limited partnership whose territory ranges from Maine to Hawaii, and we continue to expand. Sunoco LP distributes motor fuel to convenience stores, independent dealers, commercial customers and distributors located in 30 states at approximately 6,800 sites.

Energy Transfer Equity, L.P. (NYSE: ETE) owns SUN's general partner and incentive distribution rights. The Energy Transfer family of companies controls approximately 71,000 miles of pipelines, supplying major fuels throughout the country. A career with Sunoco is about committing yourself to things that matter, including great customer service, quality performance, teamwork, integrity, and pride. At Sunoco, we have a passion for creativity, new ideas and teamwork and we are looking for the best and brightest talent.

Primary Responsibilities:

The Transportation Data Coordinator will have a primary focus on assisting with data entry and coordination across our fleets.This includes processing invoices, vendor onboarding for the department, invoice research, general research, and reporting.Assistance with general administrative tasks to assist with department will also be necessary.

Data Coordinator

Coordinate within the Maintenance and Operations groups.

Maintain Department data for Transportation driver, mechanic and garage operations.

Maintain equipment data of all active and retired equipment.

Coordinate creation and closure of work orders.

Assist team to maintain work orders to track maintenance activities.

Assist in maintaining accurate metrics on data collected and reporting for Operations team

Ensure monthly invoices are processed timely through the coordination with the AP department for invoices requiring special handling

Maintain reporting of missing documentation for billing process

Research and determine action items on tracking documentation in billing process

Additional Related Tasks & Ad Hoc Items

Assist with the tracking and processing of transactions associated with the acquisition of new equipment

Assist with the coordination of units to be retired

Assist with the tracking and retirement of all equipment

Assist in coordinating with key departments when equipment will be acquired or retired.

Coordinate reporting for National Account Tire programs.

Assist in preparing shipping labels for supplies.

Assist with GPS and Safety software utilized in field equipment.

Assist in coordination of surplus equipment.

Assist team in response inquiries from managers and other departments

Responsible to maintain department phone listing, assist in Coordination of special meeting / meals, EZ Pass account monitoring.

Extracting financial data company data for internal reporting, and assist vendors in reconciliations of payments

Assist with payroll functions as needed within the department

Serve as a backup on department payroll support functions

Responsible to update information on SharePoint sites, and upload documents within Intranet site for the department.

Minimum Requirements:

A High School Diploma including 0-2 years coordinator experience.

Excellent interpersonal, oral and written communication skills, required.

Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point, Teams) and familiarity with various cloud based systems.

Preferred Skills and Education:

*

Usage of advanced Excel formulas and pivot tables

*

Knowledge of SAP

A High School Diploma including 0-2 years coordinator experience.

Excellent interpersonal, oral and written communication skills, required.

Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point, Teams) and familiarity with various cloud based systems.

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