Marketing & Events Coordinator

1 month ago

Beaverton, United States Vernier Software & Technology Full time
Who You Are

Join our team and bring your exceptional attention to detail and love for organization to the table We're looking for someone who thrives on managing multiple projects and deadlines with ease. From uploading critical information for tradeshows to creating the ultimate spreadsheet, you'll be a wizard with digital tools. Whether collaborating closely with our team or working independently under pressure, your knack for building great relationships and delivering results will shine through.

Must-Haves:
  • Excellent time management, organization, and prioritization skills
  • Proficient with Microsoft Word, Excel, Google Docs, Google Sheets, Gmail, and Calendar system.
  • Excellent written and verbal communicator.
  • Exercises good judgment, asks questions, and tackles problems effectively and efficiently.
  • Effective at working in a team environment
  • Willing to travel several times a year for tradeshows and events
About the Marketing Team

Our Marketing Team is a quality-driven, flexible team that works cohesively towards a common goal, creates a positive working environment, and supports each other to combine individual strengths in order to enhance overall team performance.

The team excels at what they do, especially during peak times. They develop all company marketing campaigns, which include email, social media, print, video, advertisements, and content for the website. The team also plans and manages online events and our presence at conferences.

The Marketing Team is a hardworking, self-motivated, and effective group that enjoys having fun along the way.

About us

Founded in 1981, Vernier pioneers award-winning interfaces, sensors, software, and curriculum to transform how educators teach science and how students collect, analyze, and interpret scientific data. Vernier is registered as an Oregon Benefit Company. We have also been on the list of the 100 Best Places to Work in Oregon for over 20 years. Being on this list means that we are serious about our commitment to providing employees with a positive, professional, inclusive, equitable, and fun work environment. Vernier is owned by a Perpetual Purpose Trust, which empowers us to stay committed to our core mission and values and prioritize our social and charitable objectives far into the future.

What we can offer you

At Vernier, we appreciate the impact of a sustainable work-life balance. In addition to an amazing company culture, Vernier offers competitive pay, profit sharing, a generous employer contribution into your 401(k) retirement account, and exceptional benefits. We have an onsite fitness center, private shower facilities, and an indoor bike storage room. Vernier is located next to the Millikan Way MAX line, and we provide employer-paid commuter benefits to all eligible employees. We also offer training opportunities, tuition assistance, paid volunteer time, a generous PTO (paid time off) plan, along with paid sabbaticals.

Job Title: Marketing & Events Coordinator

Department: Marketing

Reports To: Demand Generation Manager

FLSA Status: Non-Exempt

Schedule: Monday through Friday, 8:30 am to 5:00 pm. Option to work fully onsite or remotely Monday and Friday, in the office Tuesday through Thursday.

SUMMARY

Assists the Demand Generation team and Marketing Department with administrative and technical tasks related to events and conferences, marketing campaigns, and customer retention programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Project Management - Supports the marketing team with project management of events and special projects. Keeps Vernier's conference project management system, Basecamp, up to date with timelines, tasks, milestone dates, and assigns tasks to the appropriate team member. Uses project templates in Wrike for email marketing and design projects related to events. Schedules team/group meetings, coordinates events communications with team members, and takes notes during meetings as needed.

Event Coordination - Support Demand Generation Manager in the execution of event plans to successfully meet deadlines and event goals. Ensure deadlines and deliverable requirements are met for the following:
  • Complete and submit forms to register for booth space and vendor workshops for conferences.
  • Place orders for the booth and workshop room(s) as needed for furnishings, electricity, lead retrieval, and labor.
  • Register staff for exhibitor badges.
  • Work with marketing leadership, serving as a logistics contact for non-vendor workshop presenters; monitors call-for-proposal dates, ensures approved presenters have loaner equipment, and workshop details are accounted for, etc.
  • Reserve hotel rooms for staff using conference links or submit a block room request form with rooming list to the housing bureau. Communicate reservation details to staff.
  • Assist in organizing, preparing, and packing marketing materials for all events.
  • Clean new lead lists and prepare them for HubSpot upload, create tickets in Zendesk for follow-up as needed, and provide leads to the Business Office.
  • Coordinate and schedule inbound and outbound ship dates for conferences. Communicate ship dates, warehouse and direct show site deadlines and addresses, and pack lists to the Operations team. Complete a Material Handling form and submit to show decorator.
  • Support Demand Generation Manager to create and update conference resource guides to support clear communications to show staff about conference logistics, strategy, and goals. Schedule kick-off and recap meetings with staff and marketing leadership.
  • Coordinate and manage the details to set up booth displays at in-person conferences.
  • Travel and represent Vernier at multiple conferences throughout the year.
  • Support maintenance of an annual calendar of events.
General Marketing Team Support - Support marketing team in building and updating new and existing product pages in Wordpress template tools. Support marketing team in content updates and simple page builds on the company website by utilizing Elementor and Wordpress template tools. Other duties as assigned.

REQUIRED SKILLS/ABILITIES:
  • Attention to detail, both written and verbal.
  • Excellent time management, organization, prioritization, and follow-through skills.
  • Ability to manage deadlines and production scheduling on numerous concurrent projects.
  • Proficient with Microsoft Word, Excel, Google Docs, Google Sheets, and Google Mail and Calendar system.
  • Ability to learn and adapt to changing digital tools, including project management software and conference technology.
  • Effective at working in a team environment. Shares information with others, listens, and responds appropriately.
  • Respectfully takes direction from supervisors and managers.
  • Works collaboratively in a team environment with a spirit of cooperation and is also able to work independently.
  • Highly skilled at working under pressure, with interruptions, to meet established deadlines.
  • Able to build and maintain good relationships with customers, the marketing team, and internal partners.
  • Must have a valid Oregon driver's license and acceptable driving history.
  • Ability to travel for conferences and workshops.
  • Maintain regular and punctual attendance in accordance with scheduled work hours.
  • Works under immediate supervision. Relies on instructions and pre-established guidelines to perform the functions of the job.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

A Bachelor's degree in Marketing or related field preferred, and 0-2 years of experience in marketing; or an equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend complex instructions, correspondence, and memos. Ability to complete complex documents, and compose simple customer correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 35 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include color vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate, typical of an open cubicle environment.

Vernier Software & Technology is an equal opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans status, sexual orientation, gender identity, or any other characteristic protected by law

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