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Administrative Assistant

4 months ago

Oak Park, United States Oak Park Elementary School District 97 Full time

JobID: 2564

**Position Type**:
Administrative Assistant/Clerical/Administrative Assistant - 11 Months**Date Posted**:
5/11/2024**Location**:
Henry Wadsworth Longfellow School**Date Available**:
August 2024

**Administrative Assistant**
**Assignment**:Longfellow Elementary School**

Start Date**:2024-2025 School Year**
Hours: 7:30 am
- 4:30 pm (Includes 1 hour unpaid lunch)
- Work Year: 11 Months
- Compensation: As outlined in the OPESP Agreement
- *A skills _test in spreadsheets and word processing will be required._

**Qualifications**:

- Excellent organization and communication skills
- Self-starter
- Proficient in Microsoft Word, Excel and PowerPoint
- Knowledge of Google Suite (Docs and forms)
- Detail oriented and able to find own mistakes. Cares about quality of work.
- Strict observance of deadlines and willingness to give whatever effort is required to meet a deadline. Ability to plan personal workload, keeping multiple deadlines in mind.
- Manages time, able to prioritize tasks and works efficiently.
- Team player
- Excellent multi-tasking skills

**Major Responsibilities**:

- Greet, screen and direct all visitors to the school.
- Answer the school phone and direct calls.
- Compile daily student attendance and contact parents of absent students.
- Complete the end of the month student attendance report.
- Record employee absence and verify coverage.
- Verify employee attendance on bi-weekly payroll sheet. Ensure signature of employee.
- Maintain copier machines, change cartridges when needed and arrange for repairs.
- Prepare and forward to HR Department all transfer student records.
- Distribute mail on a daily basis.
- Collect and deposit field trip funds.
- Complete deposits of monies collected in the office.
- Prepare and assemble fifth grade records for the middle schools.
- Prepare and organize bulk mailings.
- Order, organize and maintain office and teacher supplies.
- Other duties may be assigned by the Principal.

**About Oak Park**:
**Oak Park Elementary School District 97 is a PK-8 elementary school district serving the students of Oak Park in Cook County, Illinois. Oak Park is a village in Cook County, Illinois,** adjacent to Chicago. It is the 29th-most populous municipality in Illinois with a population of 54,583 as of the 2020 U.S. Census. The district consists of 8 elementary schools and 2 middle schools which serve 5,532 students.**

**Oak Park School District is a highly diverse and welcoming school community for all. Our community has a history of being forward-thinking and inclusive. We are racially and economically diverse with about 46% of our students identifying as African-American, Hispanic, multiracial, or Asian.