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Executive Administrative Coordinator

2 months ago

Oak Park, Michigan, United States Jobot Full time

Executive Administrative Assistant | Competitive Salary | Comprehensive Benefits
This position is hosted by Jobot.

Salary:
$65,000 - $70,000 per year

About Us:
We are a distinguished law firm in search of a skilled and committed Executive Administrative Assistant. This role presents a remarkable opportunity to deliver top-tier administrative support to our executive leadership team, playing a crucial role in the efficient operation of our firm.

The ideal candidate will be a proactive and detail-oriented individual, adept at managing multiple tasks while possessing a solid understanding of the legal sector.


Benefits:
Medical, Dental, and Vision Insurance
Health Savings Account (HSA)
Paid Time Off (PTO)
Profit Sharing Program with 5% Match
Annual Bonus
100% Paid Parking
$600 Annually for Health Initiatives

Key Responsibilities:
As an Executive Administrative Assistant, your primary responsibilities will include:
  • Providing comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, arranging travel, and coordinating events.
  • Preparing, proofreading, and editing legal documents and correspondence to ensure accuracy and compliance with legal standards.
  • Managing client files and maintaining an organized filing system.
  • Assisting with court filings, legal transactions, and client meetings.
  • Handling confidential information with discretion and maintaining confidentiality.
  • Conducting research on relevant laws and regulations to assist in preparing reports and legal advice.
  • Liaising with clients, legal professionals, and court personnel in a professional manner.
  • Assisting in the preparation of billing and financial reports.
  • Performing additional administrative duties as assigned.

Qualifications:
To qualify for this position, candidates must possess:
  • A minimum of 2 years of experience in an administrative support role within the legal field.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Exceptional attention to detail and the ability to produce high-quality work under pressure.
  • Strong organizational skills with the capability to manage multiple priorities effectively.
  • Excellent written and verbal communication skills.
  • Knowledge of legal terminology and court procedures.
  • Ability to handle sensitive information with integrity and confidentiality.
  • Proactive problem-solving skills and the ability to work independently as well as part of a team.
  • A high level of professionalism and strong interpersonal skills.
  • A degree in law, business administration, or a related field is preferred.

This is an excellent opportunity to join a reputable legal firm where your contributions will be valued and recognized.