Administrative Assistant for Legal Firm

2 weeks ago


Oak Park, Illinois, United States Proactive Solutions HR Full time
Job Description

Proactive Solutions HR is currently looking for an Administrative Assistant to support a well-established legal practice.

Supervisory Responsibilities:

  1. None.

Duties/Responsibilities:

  1. Welcomes clients, visitors, and guests; assesses the purpose of each individual's visit and guides or accompanies them to the correct location.
  2. Handles incoming calls, screening and directing them to the appropriate personnel; takes messages and organizes appointments.
  3. Receives and distributes mail, documents, packages, and courier deliveries.
  4. Provides administrative and clerical support as needed.
  5. Conducts basic filing and maintains records.
  6. Undertakes additional responsibilities as assigned.

Required Skills/Abilities:

  1. Outstanding verbal communication abilities.
  2. Strong interpersonal and customer service skills.
  3. Fundamental understanding of administrative and clerical processes and systems.
  4. Proficient in Microsoft Office Suite or similar software.

Education and Experience:

  1. High school diploma or equivalent is mandatory.

Physical Requirements:

  1. Extended periods of sitting at a workstation.
  2. Ability to lift up to 15 pounds occasionally.


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