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Executive Administrative Coordinator

2 months ago

Oak Park, Michigan, United States Jobot Full time

Executive Administrative Assistant | Competitive Salary | Comprehensive Benefits
This position is hosted by: Jobot

Salary:
$65,000 - $70,000 per year

About Us:
Our esteemed legal practice is in search of a skilled and committed Executive Administrative Assistant.

This role presents a distinctive opportunity to deliver high-level administrative assistance to our executive leadership team, ensuring the seamless operation of our organization.

The ideal candidate will be a proactive, detail-oriented individual with exceptional multi-tasking abilities and a solid understanding of the legal sector.

This role necessitates a minimum of 2 years of experience in a comparable position.

Benefits:
Medical, Dental, and Vision Insurance
Health Savings Account (HSA)
PTO Time
Profit Sharing program with 5% match
Annual Bonus
100% paid parking
$600 annually for wellness initiatives

Job Responsibilities:

As an Executive Administrative Assistant, your primary responsibilities will encompass:

  • Providing extensive administrative support to our executive team, including scheduling appointments, managing calendars, arranging travel, and coordinating events.
  • Preparing, proofreading, and editing legal documents and correspondence to ensure precision and adherence to relevant legal standards.
  • Managing client files and maintaining an organized filing system.
  • Assisting with the preparation of court filings, legal transactions, and client meetings.
  • Handling confidential information with the utmost discretion and maintaining high confidentiality standards.
  • Conducting research on pertinent laws, regulations, and legal articles to aid in the preparation of reports and case files.
  • Liaising with clients, legal professionals, court personnel, and other staff in a courteous and professional manner.
  • Assisting in the preparation of billing and financial reports.
  • Performing additional administrative duties as assigned.

Qualifications:
To qualify for this position, candidates must possess the following qualifications:

  • A minimum of 2 years of experience in an administrative support role within the legal field.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Exceptional attention to detail and the ability to produce high-quality work under pressure.
  • Strong organizational skills with the capability to manage multiple tasks and priorities effectively.
  • Outstanding written and verbal communication skills.
  • Familiarity with legal terminology and court procedures.
  • Ability to manage sensitive information with the highest level of integrity.
  • Proactive problem-solving skills and the ability to work independently as well as collaboratively.
  • High level of professionalism and excellent interpersonal skills.
  • A degree in law, business administration, or a related field is preferred.


This is an excellent opportunity to become part of a dynamic and highly regarded legal firm, where your contributions will be recognized and valued.

If you are a meticulous and dedicated professional with a passion for law and a commitment to excellence, we encourage you to consider this opportunity.