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HR Operations Manager

4 months ago

Arlington, United States Association For Professionals In Infection Control and Epidemiology Full time

**MAJOR DUTIES AND RESPONSIBILITIES**:
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

**Weight**

**Essential Functions**

1

**40%**

**Payroll & Benefits**:
Payroll:

- Prepares and processes bi-weekly payroll for APIC and its subsidiaries.
- Prepares all off-cycle payroll runs as needed such as payouts for incentives, bonuses, terminations, etc.
- Prepares weekly, bi-weekly, monthly, quarterly, and year-end reports and disburses them by assigned deadlines.
- Works with Finance/Accounting to ensure proper audits are completed in a timely manner.
- Prepares payroll related training materials & conducts training with supervisors, staff, and new hires.
- Ensures APIC is properly set-up and complies with all Federal, State, and locality laws as it pertains to payroll.

**Benefits**:

- Serves as the Plan Administrator for all benefit plans, including APIC’s 401(k) and 457(b) plans.
- Manages and oversees all day-to-day administration for all benefit plans to include:

- Processing & auditing monthly benefit invoices.
- Timely submission of invoices for payment.
- Serve as the staff’s main point of contact for all benefit inquiries.
- Works with insurance broker to proactively find benefit solutions, resolve claim issues, and coordinate annual open enrollment periods - includes recommending making plan design changes.
- Makes benefit plan design recommendations to leadership.
- Ensures all benefit related filings and inquiries are handled in a timely manner.
- Administers APIC’s Professional Development Program and other staff learning initiatives.
- Conducts and administers FMLA and other leaves of absences.

2

**25%**

**HRIS/Data**
- Serves as the gatekeeper for APIC’s HRIS system:

- o Serves as the primary contact with vendor.
- o Ensure the integrity of the data in the system is accurate and up-to-day.
- o Subject matter expert to department and staff.
- o Ensures all employee files are digitally up to date in UKG.
- Ensures HRIS system remains current with all updates and provides relevant training as required.
- Tracks all DEI Metrix’s for APIC.
- Creates and runs weekly, bi-weekly, monthly, quarterly, and annual reports as required - to include ad hoc reports.
- Run routine and ad-hoc HR Surveys.
- Responds to all unemployment and verification of employment inquiries.
- Responsible for all applicable Federal tracking and reports such as ACA and other requirements for Federal Grants.
- Uses data analysis to identify trends, create and maintain dashboards, and monitor data integrity through analysis and audit.
- Maintains current job descriptions.
- Provides information to auditors as requested while keeping HR leadership abreast of requests.
- Administers APIC’s Recognition/Rewards Program.

3

20%

**General HR Support**
- Assists in the administration of APIC’s compensation system:

- Ensures APIC’s Compensation Policy is adhered to and reports variances to HR leadership.
- Monitors compensation trends and makes recommendations for compensation adjustments.
- Participates and provides annual compensation data to APIC’s selected compensation data collection surveys.
- Manages budget for and runs APIC Cultural events.
- Serves as day-to-day contact with Accounting & Finance.
- Keeps APIC enterprise-side Organization chart current.
- Provides budget input for respective areas to leadership.
- Conducts new hire orientation and general training in respective areas of responsibilities.
- Ensures SOP’s and Guidelines for respective areas are up to date.
- Assists with recruitment efforts as needed.
- Completes specials projects as needed.
- Creates and administers various ad-hoc training sessions as needed.
- Serves as a backup to other members of the HR and Facilities Department as needed.

**4**

**15%**

**HR Compliance**
- Ensures APIC is compliant with all applicable Federal, State, and local employment laws.
- Enterprise set-up and administration of state tax ID’s & follow-up administration.
- Ensures APIC Employee Handbook is up to date for all full, part-time, seasonal, and field employees with corresponding state and locality laws.
- Ensures annual Harassment and DEI training is completed, tracked, and monitored.

5

0%

Other non-essential duties as assigned

**KNOWLEDGE & SKILLS**:
**Education/Experience**:

- Bachelor's degree in HR or related business field
- 5-7 years of progressive HR experience
- Minimum 2 years’ experience administering payroll, benefits, and/or HRIS systems
- PHR or SHRM-CP preferred but not required.

**Knowledge, Skills, and Abilities**:

- Strong familiarity with UKG Ready HRIS system or similar system.
- Advanced knowledge and proficiency with Microsoft Office products (Outlook, PowerPoint, Word, Excel, SharePoint) and database management systems.
- E