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Finance and Human Resource Assistant

4 months ago

Brockton, United States United Way Of Greater Plymouth County Inc Full time

**Summary**: The Finance and Human Resource Assistant is responsible for payroll processing, pledge processing, A/R receipts, A/P invoices and other related accounting/administrative tasks. This position supplies support with the human resource functions.

**Essential Functions**:

- Prepare and process daily cash deposits.
- Input campaign pledge payments to Andar360 (CRM system).
- Process and update campaign pledges via Andar360.
- Assist and support staff with technical assistance when needed.
- Maintain the data integrity of Andar360.
- Review invoices for appropriate documentation, coding, and approval. Enter invoices into the accounting system or payroll system.
- Prepare and submit monthly Accounts Receivable billing.
- Prepare, process, and distribute bi-weekly payroll checks and benefit reporting in a timely manner.
- Prepare and maintain employee files for payroll, benefit administration, compliance, and confidentiality.
- Administer and explain benefits to employees, serving as liaison between benefits brokers and employees.
- Assist in developing, updating, and maintaining personnel policies, policy manuals and employee handbook in compliance with requirements.
- Utilize outside resources to monitor issues and concerns in employment law, communicating potential changes to senior management.
- Review employee/supervisor complaints and ensure accurate and timely documentation of concerns or issues to management.
- Assist in facilitating actions to resolve employee issues and escalate them to appropriate management team.
- Participate in development and execution of new employees such as job descriptions, postings, background checks, and orientation programs.
- Prepare journal entries and enter them into the accounting system in a timely manner.
- Work with Director of Finance to ensure timely and accurate billing related to contracts or grants, including payroll, benefits, expense reimbursements, and all other contract related expenses.
- Track donor designations and assist with the accurate and timely distributions of funds. Keep updated paperwork and files for all designations.
- Order office supplies.
- Sort and distribute incoming mail.
- Filing as needed.
- Provide administrative assistance to other departments for seasonal projects.
- Assist and support the day-to-day functions of United Way of Greater Plymouth County.

**QUALIFICATIONS AND SKILLS**:

- Must have strong work ethics.
- Must be well organized and an initiative-taker.
- Detail oriented, professional attitude, reliable.
- Knowledge of database management a plus.
- Possess strong organizational and time management skills.
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
- Ability to communicate effectively verbally and in writing.
- Ability to interact with employees and vendors in a professional manner.
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

**Education and Experience**:

- 2+ years payroll, accounting, and benefits administration work experience required.
- High school diploma required, college courses in accounting preferred.
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.

**Job Type**: Part-time

Pay: $20.00 - $23.00 per hour

Expected hours: 30 per week

Schedule:

- Day shift

**Experience**:

- Leadership: 1 year (preferred)

Ability to Commute:

- Brockton, MA 02301 (required)

Ability to Relocate:

- Brockton, MA 02301: Relocate before starting work (required)

Work Location: In person