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Administrative Assistant, Office of General
3 months ago
**Working Title**: Administrative Assistant, Office of General Education
**State Role Title**:Administrative and Office Specialist III
**Position Type**:Full-time Staff (Classified)
**Position Status**:Full-Time
**College/Division**:Faculty and Curriculum
**Department**: 100643 - General Education
**Pay Rate**:Pay Range
**Beginning Review Date**:06/5/2024
**Specify Range or Amount**: $39,000 - 42,000
**Is this a JMU only position? **No
**Is this a grant-funded position? **No
**Is this a Conflict of Interest designated position? **No
**About JMU**:
James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment
**General Information**:
**Duties and Responsibilities**:
- Receptionist:
promptly and courteously
- Creating and maintaining electronic
and paper documents
- Providing accurate information about
the General Education Program
- Greeting walk-in visitors
Curricular Support Specialist:
- Working with other offices to schedule
classes and manage enrollment
- Coordinating annual program updates to
undergraduate catalog and program
publications, print and digital
- Querying databases, organizing
complex data and preparing reports
- Stewarding sensitive information and
exercising confidentiality
- Assisting the area coordinators and faculty committees
Office Operations Manager:
- Maintaining a high level of
administrative organization and efficiency
- Managing complex budgets and
monitoring accounts, including monthly
reconciliations, reimbursements. budget
revisions, accounting vouchers, small purchase credit card, agency transaction vouchers, personnel action requests
- Ordering and purchasing supplies
- Event planning (e.g., conferences, speakers, workshops)
- Managing website, social media, and other campus communications
Executive support for the Senior Associate
Vice Provost:
- Screening and answering calls
- Managing calendar and scheduling
meetings
- Preparing correspondence
- Occasional help with special projects
- May be required to perform other duties as assigned
**Qualifications**:
- Required Qualifications:
- High level of professionalism as appropriate to an executive
office
- Sound judgment in prioritizing multiple responsibilities and
meeting deadlines
- Proven ability to function independently and proactively in a
collaborative, complex and constantly changing environment.
- High level of professionalism as appropriate to an executive
office in Academic Affairs.
- Sound judgment in prioritizing multiple responsibilities and
meeting deadlines
- Proven ability to function independently and proactively in a
collaborative, complex and constantly changing environment.
- Excellent organizational, quantitative, written and verbal
skills
- Fluency in Microsoft office suite, fluency and/or willingness to train in PeopleSoft Student Administration system, eVA purchasing system, Chrome River, Cascade
**Conditions of Employment**:
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
**Additional Posting Information**:
**EEO Statement**:
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
**Reasonable Accommodation**:
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. **Equal Opportunity Employer
