Current jobs related to Administrative Project Coordinator, Real Estate - New York - Metropolitan Transportation Authority
-
New York, New York, United States Matter Real Estate Full timeAbout Matter Real EstateMatter Real Estate is a dynamic and entrepreneurial real estate advisory and project management firm based in Manhattan. Our company is currently pursuing its own real estate development projects in the New York region and plans to grow its development platform significantly over the next several years.Job SummaryWe are seeking a...
-
Real Estate Renovation Project Leader
4 weeks ago
New Braunfels, United States Marshall Reddick Real Estate Full timeImportant NoticeNo phone calls or emails from recruiters or employment agencies. Do not contact us with unsolicited services or offers. All candidates must apply directly.About UsAt Marshall Reddick Real Estate, we are a dynamic, technology-driven, and rapidly evolving full-service residential real estate investment firm. Our diverse offerings include real...
-
Personal Assistant to the President
4 weeks ago
New York, New York, United States BALEN REAL ESTATE LLC Full timeJob OverviewPosition Summary:We are seeking a motivated and organized individual to serve as the Personal Assistant to the President at Balen Real Estate LLC. This role is essential for providing high-level administrative support and ensuring the smooth operation of daily activities.About Balen Real Estate LLC:Balen Real Estate LLC is a dynamic and expanding...
-
Real Estate Project Coordinator
4 weeks ago
New York, New York, United States The AES Corporation Full timeJoin a Leader in Energy Innovation Are you eager to contribute to a company that is not merely discussing the future but actively shaping it? Become a part of The AES Corporation (NYSE: AES), a Fortune 500 organization at the forefront of the global energy transformation. With operations in 14 countries, AES is dedicated to fostering a future driven by...
-
Real Estate Administrative Coordinator
4 weeks ago
New York, New York, United States J & M Realty Services Corp Full timeJob OverviewWe are in search of a dedicated Real Estate Administrative Coordinator to support our operations. This role involves assisting in the management and execution of various real estate processes and transactions.Key Responsibilities:Manage and organize all application submissions and lease renewalsEvaluate Application Packages for completeness and...
-
Real Estate Services Coordinator
24 hours ago
New York, New York, United States Crédit Agricole CIB Full timeJob SummaryWe are seeking a highly skilled Real Estate Services Administrator to join our team at Crédit Agricole CIB. The successful candidate will be responsible for coordinating corporate real estate projects, managing existing lease contracts, and overseeing vendor contract management and expense control.Key ResponsibilitiesCoordinate real estate...
-
Real Estate Property Supervisor
4 weeks ago
New York, New York, United States Commercial Real Estate Company Full timeJob OverviewThe **Property Supervisor** is accountable for overseeing designated properties, ensuring an exceptional leasing experience for tenants and customers. This role is pivotal in enhancing the physical condition of the properties, optimizing their financial performance, and maintaining a competitive edge in the market.Key Responsibilities· Deliver a...
-
Real Estate Coordinator
4 months ago
New York, United States The Rockridge Group Full timeJob DescriptionJob DescriptionJob Title: Real Estate CoordinatorLocation: Remote, onsite one FT. (NYC)Duration: 3-6 month contract – hireMust have a minimum of 1-year corporate experience. JOB DESCRIPTION:This position is responsible for supporting the New York Real Estate Team with its market related activities including: due diligence, correspondence...
-
Corporate Real Estate Project Coordinator
4 weeks ago
New York, New York, United States Crédit Agricole CIB Full timeOverviewThe role involves managing corporate real estate initiatives, focusing on project oversight and financial assessment. Responsibilities include handling current lease agreements, leading sourcing strategies, and managing vendor contracts and expenses. The position also entails assisting in budget preparation and expense monitoring, while serving as...
-
Corporate Real Estate Project Coordinator
4 weeks ago
New York, New York, United States Crédit Agricole CIB Full timeOverviewManage and oversee corporate real estate initiatives, encompassing project oversight and financial assessments. Supervise current lease agreements and lead sourcing strategies for the department; ensure effective vendor contract management and cost control. Assist in budget formulation and monitoring for both premises and non-premises expenses. Act...
-
Real Estate Services Administrator
1 month ago
New York, United States Crédit Agricole CIB Full timeSummaryCoordinate corporate real estate projects with scope that includes project management, financial analysis. Manage existing lease contracts. Lead department’s sourcing initiatives; oversee vendor contract management and expense control. Assist in premises and non-premises budget planning and expense tracking. Serve as Property & Corporate Services’...
-
Real Estate Services Administrator
3 months ago
New York, United States Crédit Agricole CIB Full timeSummaryCoordinate corporate real estate projects with scope that includes project management, financial analysis. Manage existing lease contracts. Lead department’s sourcing initiatives; oversee vendor contract management and expense control. Assist in premises and non-premises budget planning and expense tracking. Serve as Property & Corporate Services’...
-
Real Estate Administrative Coordinator
4 weeks ago
New York, New York, United States Savills North America Full timeSavills North America: Elevating Work Environments, Fostering AchievementSavills North America stands at the forefront of real estate services, committed to enhancing workplace settings and driving employee performance. With a rich history spanning over 160 years, our collaborative teams of advisors and brokers have transformed workspaces globally.Position:...
-
Real Estate Transaction Coordinator
2 weeks ago
New York, New York, United States Insero Talent Solutions Full timeAbout the RoleInsero Talent Solutions is seeking a highly skilled Real Estate Transaction Coordinator to join our team. As a key member of our team, you will provide essential support to our Real Estate attorneys and paralegals by assisting with transactions for residential and commercial real estate.Key ResponsibilitiesTransaction Support: Assist with...
-
Onsite Sales Coordinator
4 weeks ago
New York, New York, United States Anywhere Real Estate Full timePosition Overview Anywhere Real Estate is seeking a dedicated Onsite Sales Coordinator to join our dynamic team. As we continue to expand our footprint in the real estate market, this role is crucial in managing the leasing process for our residential properties. The ideal candidate will thrive in a fast-paced environment and be committed to delivering...
-
Real Estate Closing Coordinator
4 weeks ago
New York, New York, United States Broadway Home Buyer Full timeJob OverviewWe are looking for a meticulous and proactive Real Estate Closing Coordinator Assistant to support our thriving real estate operations at Broadway Home Buyer. The successful candidate will be instrumental in facilitating seamless transactions by managing the coordination of closings between buyers and sellers, overseeing the necessary...
-
Senior Real Estate Litigation Counsel
4 weeks ago
New York, New York, United States Project Recruit Full timeProject Recruit is collaborating with a prestigious boutique law firm specializing in real estate, seeking to onboard a seasoned attorney in commercial real estate litigation. This role will involve comprehensive support in complex commercial real estate financing matters for both entrepreneurial and institutional clients, with a particular emphasis on...
-
Senior Real Estate Litigation Counsel
4 weeks ago
New York, New York, United States Project Recruit Full timeProject Recruit is collaborating with a distinguished boutique law firm specializing in real estate, comprised of 20 attorneys, to find a seasoned commercial real estate litigation counsel. This role involves supporting various aspects of complex commercial real estate financing for both entrepreneurial and institutional clients, with a primary focus on...
-
Real Estate Services Administrator
4 weeks ago
new york city, United States Crédit Agricole CIB Full timeSummaryCoordinate corporate real estate projects with scope that includes project management, financial analysis. Manage existing lease contracts. Lead department’s sourcing initiatives; oversee vendor contract management and expense control. Assist in premises and non-premises budget planning and expense tracking. Serve as Property & Corporate Services’...
-
Real Estate Services Administrator
4 weeks ago
new york city, United States Crédit Agricole CIB Full timeSummaryCoordinate corporate real estate projects with scope that includes project management, financial analysis. Manage existing lease contracts. Lead department’s sourcing initiatives; oversee vendor contract management and expense control. Assist in premises and non-premises budget planning and expense tracking. Serve as Property & Corporate Services’...
Administrative Project Coordinator, Real Estate
3 months ago
**Description**
**JOB TITLE**: Administrative Project Coordinator, Real Estate
**SALARY RANGE**: $70,000 - $85,000
**HAY POINTS**: 342
**DEPT/DIV**: Real Estate
**SUPERVISOR**: Assistant Deputy Director, Real Estate Administration
**LOCATION**: 2 Broadway
**HOURS OF WORK**: 8:30am - 5:00pm (7 ½ hours)
**DEADLINE**: Tuesday, June 4th, 2024
**SUMMARY**:
This position is responsible for providing administrative project support to all facets of the Real Estate Department. This includes Transaction and Tenant Management (including support of the GCT Leasing and Management Unit), Property Management (including Office Services) and Project Management. The incumbent oversees the entire bid solicitation and award process for the selection of appraisers, title companies, and code compliance vendors for which Real Estate has on-call contracts. The incumbent is responsible for the maintenance of the Real Estate’s Department’s Policies & Procedures. Additionally, this position assists the Assistant Deputy Director, Real Estate Administration with the management of MTA Real Estate Finance Committee and Board Book process, as well as the records management function, which includes maintaining a centralized filing system for both electronic and physical records. Actively contributing to the department's seamless functioning by offering clerical, administrative, record-keeping, and general office assistance, encompassing both routine and non-routine tasks. The incumbent will exhibit exceptional judgment and discretion while carrying out their responsibilities.
**RESPONSIBILITIES**:
- Create and maintain databases for efficient data management as well as organize and manage electronic files and documents to ensure accessibility and organization.
- Develop PowerPoint presentations for meetings, conferences, and other professional purposes. Collaborate with team members to streamline administrative processes through technology solutions.
- Support the Director of Finance & Administration by providing contract administration services to facilitate the operations of various Real Estate business units which includes managing the entire internal bid and award process for all of Real Estate’s on-call service contracts. The process includes coordinating and managing the solicitation process, solicitation review, awarding of assignments and preparation of all supporting documentation (e.g., purchase requisitions, etc.) for MTA Procurement to issue a purchase order.
- Issue a solicitation letter requesting a fee quote. The letter includes specific information required for the appraisal assignment such as scope of work, property description, interest to be appraised and bid due date.
- Complete an assessment to determine which of the firms on the On-Call Appraisal list meet the criteria to perform the scope of work.
- Solicitation responses are reviewed, and the appraisal work is awarded based upon cost and qualifications.
- Review the solicitation responses and draft an award memo which is reviewed by the Sr. Deputy Director Transaction Management and Director of Transaction Management.
- Once Purchase Order is issued, a notice to proceed is sent to the selected Appraisal firm.
- Schedule meetings. Record, transcribe, and summarize meeting notes and discussions. These include internal business governance meetings chaired by the Chief Real Estate Transactions and Operations Officer which monitor marketing, leasing, and legal aspects of the department’s activities. Generate all required department correspondence.
- Maintenance of the Real Estate’s Department’s Policies & Procedures tracking system, which involves updating the dashboard, conducting meetings to review policies, and assist in providing enforcement and governance of departmental policies and procedures; and handling other tasks related to this function as needed.
- Responsible for the organization of office space and maintenance of a professional environment, the upkeep of the departmental filing system, logs correspondence, greets visitors to department and refers them to proper individuals, order supplies for department, track and process invoices and related items and performs general clerical duties as required.
- Provides direction to less experienced team members. Assists with creating a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential. Helps ensure that the environment fosters a positive employee relations climate that is aligned with MTA principles, policies, and programs consistently.
- Other duties as assigned.
***
**KNOWLEDGE, SKILLS, AND ABILITIES***
- Demonstrated track record for flexibility and urgency in prioritizing and organizing projects.
- Must be a team player with excellent interpersonal skills, capable of interacting effectively with colleagues and clients in a collaborative, matrix organization.
- The incumbent is expected to be proactive
