Real Estate Services Administrator
3 months ago
Summary
Coordinate corporate real estate projects with scope that includes project management, financial analysis. Manage existing lease contracts. Lead department’s sourcing initiatives; oversee vendor contract management and expense control. Assist in premises and non-premises budget planning and expense tracking. Serve as Property & Corporate Services’ Insurance Correspondent, Permanent Control Correspondent and BCP Coordinator.
Key Responsibilities
- Coordinate real estate projects in the Americas region (currently 5 locations in the US and sites in 5 other countries) with head office and local teams, including correspondents in PCS, Finance, Legal, Global Information Technology (GIT), Global Sourcing & Procurement (GSP) and the impacted Business Lines, throughout the project lifecycle: From development of the requirements, site search and financial modelling of scenarios, to lease execution, fit-out and move-in
- Work closely with key internal and external stakeholders
- Prepare project presentations & budgets and financial analysis
- Perform qualitative and qualitative evaluations of new office options covering all pertinent criteria.
- Coordinate the sourcing & procurement of design & construction services and furnishings.
- Drive project activities to meet identified milestones and deadlines in the schedule.
- Closely track expenditures against the project budget and provide reporting.
- Ensure the proper close out of the project at its conclusion.
- Regularly communicate with commercial real estate industry professionals to gain market intelligence.
- Lead the department’s sourcing initiatives in coordination with GSP and work with Legal in RFP processes and in the contracting of premises related goods and services. Oversee the department’s vendor contract files and create milestone alerts for scheduled increases, options (early termination, expansion/contraction, extension, etc.).
- Assist with the annual preparation of the department’s operating expenses and capital budgets (currently a yearly budget of appx. $20M). Actively track with Finance actual expenditures against the established budgets, prepare forecasts and provide regular reporting to management. Oversee the monthly expense accrual process and perform monthly account certifications.
- Support the Department Manager in the administration and internal reporting of global and locally placed insurance policies related to property & casualty and FINPRO coverages. Participate in the annual renewal exercise of the insurance policies. Serve as the insurance correspondent with CA Assurances and update the Odyssee database with insurance policy information.
- Maintain all commercial office lease files, including any subleases, and create milestone alerts for scheduled rent increases, options (early termination, expansion/contraction, extension, etc.) and expirations. Ensure compliance with all covenants and contracted commitments vis-à-vis rent, real estate taxes, and operating expense escalations.
- Oversee the processing of the monthly fixed and variable rent payments, receivables, and subtenant billings, including all escalation charges.
- On an ongoing basis, actively coordinate processing of vendor billings with other PCS team members to ensure timely payments of invoices. Take the lead in resolving any vendor billing issues.
Secondary Responsibilities:
- Serve as the department’s Permanent Control Correspondent and coordinate with the Department Manager in planning, updating and implementing new procedures, controls and key risk indicators as may be necessary.
- Serve as department BCP Coordinator and organize with department team members the recovery plan and the annual update of the department’s Business Impact Assessment.
- Support the Department Manager in the oversight of the outsourced corporate services, including the executive dining services and mailroom services.
- Participate in other departmental functions as may be required.
Management and Reporting
Reports to the Manager of Property & Corporate Services who reports to the Chief Operating Officer
Key Internal contacts
- Property & Corporate Services in France Head Office and in the Americas Offices
- Global Information Technology, Global Sourcing and Procurement, Business Continuity Planning, Finance, Legal in New York Office
Key External contacts
- Real Estate Professionals (brokers, architects, contractors, project managers)
- Insurance Brokers
KNOWLEDGE AND SKILLS
Qualifications/Education Required:
- College graduate
- Background in corporate real estate, architecture or design preferred
Experience Required:
- 3-5 years’ experience in real estate services
- Experience with financial planning and costs tracking preferred
- Experience with project management preferred
Competencies Required:
- Microsoft Office Package, with high proficiency in Excel and PowerPoint
- Knowledge of AutoCAD preferred
Skills & Knowledge Requirements:
- Knowledge of commercial real estate industry.
- Reporting, communication and presentation skills.
Technical expertise:
- Good sense of interior design desirable
- Ability to read & understand architectural & MEP drawings preferred
-
Corporate Counsel
4 weeks ago
New York, New York, United States Anywhere Real Estate Full timeJob SummaryWe are seeking an experienced Corporate Counsel to join our team at Anywhere Real Estate Inc. As a key member of our Corporate Legal Department, you will play a crucial role in managing our real estate legal services.ResponsibilitiesDrafting and Negotiation: Prepare, review, analyze, interpret, and negotiate commercial real estate leases, lease...
-
Real Estate Professional
4 weeks ago
Park City, Utah, United States Windermere Real Estate Full timeJob OverviewAt Windermere Real Estate, we're seeking a skilled Real Estate Agent to join our team. As a key intermediary between sellers and buyers, you'll be responsible for marketing listings, guiding clients, and ensuring a seamless transaction process.Our ideal candidate is a professional with excellent interpersonal skills, strong sales and negotiation...
-
Real Estate Professional
4 weeks ago
Pacific City, Oregon, United States Windermere Real Estate Full timeReal Estate Agent RoleAt Windermere Real Estate, we're seeking a skilled Real Estate Agent to join our team. As a key intermediary between sellers and buyers, you'll be responsible for marketing listings, providing expert guidance, and ensuring a seamless transaction process.We value diversity and inclusivity, and believe that our team is stronger when we...
-
Residential Real Estate Professional
3 weeks ago
Kimberling City, Missouri, United States ReeceNichols Real Estate Full timeJob DescriptionAre you passionate about helping clients achieve their homeownership dreams? As a Residential Real Estate Agent at ReeceNichols, you'll be the driving force behind every transaction, offering expert guidance and personalized service.Key ResponsibilitiesBuild and maintain a network of clients and industry contacts.Advise clients on property...
-
Real Estate Services Administrator
3 months ago
new york city, United States Crédit Agricole CIB Full timeSummaryCoordinate corporate real estate projects with scope that includes project management, financial analysis. Manage existing lease contracts. Lead department’s sourcing initiatives; oversee vendor contract management and expense control. Assist in premises and non-premises budget planning and expense tracking. Serve as Property & Corporate Services’...
-
Capital Advisory
4 weeks ago
New York, New York, United States B6 Real Estate Advisors LLC Full timeJob OverviewB6 Real Estate Advisors LLC is a commercial real estate firm that sets itself apart from the industry average.Our goal is to support our agents in achieving exceptional results through our unique business model and proprietary methodology, The B6 Agent AdvantageTM.We are looking for talented individuals who share our passion for excellence and...
-
New York, New York, United States Matter Real Estate Full timeJob SummaryMatter Real Estate is seeking a highly motivated and organized Project Associate to join our team. As a key member of our project management team, you will be responsible for assisting in the management of design and construction projects, coordinating with project team members, and ensuring timely completion of projects.This is an excellent...
-
Real Estate Services Administrator
4 months ago
New York, United States Crédit Agricole CIB Full timeSummaryCoordinate corporate real estate projects with scope that includes project management, financial analysis. Manage existing lease contracts. Lead department’s sourcing initiatives; oversee vendor contract management and expense control. Assist in premises and non-premises budget planning and expense tracking. Serve as Property & Corporate Services’...
-
Real Estate Administrative Coordinator
4 weeks ago
New York, New York, United States The Vincent Koo Team Full timeJob OverviewWe're seeking a highly organized and detail-oriented Real Estate Office Assistant to join our team. As a key member of our team, you will be responsible for managing all paperwork, ensuring timely completion of deals, and providing exceptional customer service. In addition, you will work closely with our team to market our brand and arrange...
-
New York, New York, United States NYC Real Estate Full timeJob OverviewNYC based real estate company seeks a seasoned Property Manager to oversee a portfolio of 240 residential units. Key responsibilities include managing daily operations, tenant relations, leasing, financial performance, and vendor contracts while ensuring legal compliance and property maintenance.Candidates should possess proven property...
-
Real Estate Administrative Assistant
3 weeks ago
New York, New York, United States Oxford Properties Group Full timeJob DescriptionAt Oxford Properties Group, we are seeking a highly skilled Legal Administrative Assistant to join our Oxford Legal team in New York. As a key member of our team, you will provide real estate and corporate support to our US-based legal team, utilizing your excellent leadership, organization, and communication skills to drive success.Key...
-
Residential Real Estate Professional
4 weeks ago
New Port Richey, Florida, United States Berkshire Hathaway HomeServices Central Washington Real Estate Full timeAs a Residential Real Estate Agent with Berkshire Hathaway HomeServices Central Washington Real Estate, you'll be the driving force behind every transaction, offering expert guidance and personalized service to clients seeking to achieve their homeownership dreams.With a focus on building and maintaining a network of clients and industry contacts, you'll...
-
Senior Real Estate Advisor
4 weeks ago
New York, New York, United States City of New York Full timeJob SummaryThe City of New York is seeking a highly skilled Senior Real Estate Advisor to join its Department of Citywide Administrative Services (DCAS). As a key member of the Real Estate Services (RES) team, you will play a critical role in managing the City's real estate portfolio, ensuring optimal space utilization, and providing strategic direction for...
-
Tax Director
4 weeks ago
New York, New York, United States EisnerAmper Full timeAbout the RoleWe are seeking a highly skilled Tax Director to join our Real Estate team at EisnerAmper. As a Tax Director, you will be responsible for monitoring and reviewing legislative and administrative updates impacting real estate, REITs, real estate private equity, and debt fund clients. You will also develop related internal and external content,...
-
Real Estate Sales Professional
1 month ago
Iowa City, Iowa, United States Your Home Sold Guaranteed Realty - Kings of Real Estate Team Full timeUnlock Your Potential as a Real Estate Sales ExpertAre you a driven and results-oriented individual looking to excel in the real estate industry? Do you have a passion for delivering exceptional service and helping clients achieve their goals?We are seeking a highly skilled and motivated Real Estate Sales Professional to join our team at Your Home Sold...
-
Commercial Real Estate Paralegal
2 months ago
new york city, United States DarrowEverett LLP Full timeDarrowEverett LLP is looking for a Commercial Real Estate Paralegal with immediate availability. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in ways that enhance its...
-
Commercial Real Estate Paralegal
2 months ago
new york city, United States DarrowEverett LLP Full timeDarrowEverett LLP is looking for a Commercial Real Estate Paralegal with immediate availability. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in ways that enhance its...
-
Associate, Real Estate Administrative Law
2 weeks ago
new york city, United States Belkin · Burden · Goldman, LLP Full timeBelkin · Burden · Goldman, LLP, is a trusted NYC real estate law firm with a leading reputation in the industry. Our team has a proven track record of success in navigating complex legal matters, and we are dedicated to delivering unparalleled advocacy and counseling to our clients.We are currently looking for a highly motivated and intelligent...
-
Leasing Assistant
4 weeks ago
New York, New York, United States TBG | The Bachrach Group Full timeTBG | The Bachrach Group is seeking a skilled Real Estate Leasing Assistant/Admin to join their team in NYC.Key qualifications include: NY Real Estate License 1+ year of experience in Real Estate leasing/administration Competitive salary: $55K + commission
-
Real Estate Acquisitions Specialist
1 month ago
New York, New York, United States The Albanese Organization Full timeAcquisitions Associate/AnalystThe Albanese Organization is a 75-year-old, privately held, full-service real estate firm dedicated to creating commercial and residential buildings of distinction, quality, and architectural merit that optimize value, are environmentally responsible, and enhance the communities in which they are located.We are seeking an...