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Executive Assistant

4 months ago

Glendale, United States Reveleer Full time

**Executive Assistant**
**Glendale, CA**

Seeking an executive assistant to provide a wide array of administrative, logístical, and project-related support to the office of the CEO. We are looking for an Executive Assistant to be a true business partner. As a true business partner to the CEO, you will be a huge part of the organization's success. This role has a high amount of visibility and works cross-functionally across the company.

**DUTIES AND RESPONSIBILITIES**:

- Calendar management - coordinate all meetings including but not limited to team meetings, offsite meetings including customer, partner, investor, media, and board meetings across multiple time zones
- Manage the daily schedule of the Executive; coordinate domestic and international travel, process expense reports and assist with management of budget needs
- Own and help manage the rhythm of the business in close partnership with the Executive and teams, including agenda management, notes, logistics, and follow-ups
- Schedule and coordinate logistics for meetings, conferences, and special events (onsite & offsite)
- Acts as a liaison for assigned executive relaying and exchanging information with others including Senior leaders, customers and clients, and other organizations or constituents
- Anticipate the Executive's needs and proactively assemble the appropriate people and resources to solve problems
- Manage both full and part time administrative roles
- Field incoming requests; exercise strong judgment and discretion with highly confidential information
- Lead, drive and execute on various team events, socials, offsite meetings, etc.
- Work cross-functionally to ensure communication is efficient and clear between teams
- Work on various office services tasks
- Organize, prioritize, and coordinate multiple work activities with demonstrated ability to meet deadlines
- Special projects as assigned

**QUALIFICATIONS**:

- A minimum of 5 years work experience in the capacity of an Administrative Assistant and/or Executive Assistant
- Expectation of complete confidentiality on all business matters
- Previously managed office services
- Ability to actively manage projects in a fast-moving, high-pressure environment
- Flexibility working independently or partnering with a variety of teams
- Flexibility to travel as needed (up to 10%)
- Proven ability to interact in a professional manner with Executives, Customers, Prospects, Board Members, Investors, and Internal Team
- Ability to be flexible in response to changing priorities and needs
- Experience with web-based scheduling and collaboration tools
- Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
- Ability to work on multiple projects, lead priorities and accurately set expectations
- Extraordinary time management skills and attention to detail
- Strong communication, planning, organizational and analytical skills
- Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
- Ability to effectively communicate and collaborate with a diverse range of people and job functions
- Excellent verbal and written communication skills
- Ability to remain energetic and positive in a fast-paced and demanding environment
- Excellent common sense and ability to make appropriate judgment calls autonomously
- Dedicated with the ability to anticipate next steps
- Works well with a variety of personalities; embraces teamwork

**STRENGTHS YOU WILL NEED**:

- Adaptable - has demonstrated flexibility in the face of change
- Organized - has good time, space, and task management skills
- Proactive - has the ability to foresee problems and prevent them by taking action

**WHAT YOU'LL RECEIVE**:

- Competitive salary
- Medical, Dental and Vision benefits
- 401k with Employer Match
- Generous PTO plan
- Fully stocked kitchen with drinks and snacks
- Dog friendly office and an environment to help you grow professionally
- No commute to the Westside

**SALARY RANGE**: $80,000 - $100,000 / annually

Our compensation reflects the cost of labor across several US geographic markets. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills, and experience.

Reveleer E-Verifies all new hires.

Reveleer is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, disability status or genetic information, in compliance with applicable federal, state and local law.