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Executive Support Specialist
2 months ago
The Administrative Assistant to the Dean provides high-level administrative support to the Dean of the College of Veterinary Medicine at Midwestern University. This role requires exceptional organizational skills, attention to detail, and the ability to work independently with minimal supervision.
Key Responsibilities- Project Management: Assist the Dean in managing special projects, including data collection and preparation of reports, budget preparation, and faculty rank and tenure process.
- Accreditation: Collect and maintain documents for AVMA accreditation reports and site visits, create meeting agendas, and arrange for meeting rooms and food.
- Event Management: Oversee the graduation process, supervise graduation-related tasks, and organize/coordinate graduation banquet and other special events.
- Committees: Prepare meeting agendas and serve as recording secretary for the CVM Executive Committee, Animal Health Institute Operations Committee, and CVM faculty meetings.
- Personnel and Administrative Support: Promote good working relationships with MWU personnel and external entities, arrange meetings and travel for the Dean, process financial tasks, and assist with revising official publications.
- General Office Support: Greet and assist visitors, maintain administrative files and records, and facilitate approval of check requests and supply orders.
- Bachelor's Degree required.
- 5-10 years of administrative experience in a related field.
- Computer proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) required.
This position is occasionally exposed to fumes or airborne particles and regularly exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.
