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Executive Administrative Assistant

2 months ago

Glendale, United States AM Health Systems Full time $50,000 - $75,000
Job DescriptionJob Description

We are American Healthcare Systems.

American Healthcare Systems is a nationwide healthcare system based in Los Angeles, California. We believe in transforming hospitals by emphasizing quality, accessible and compassionate care for all our patients and community members. American Healthcare Systems looks to improves each community it participates in by implementing new technologies, specialties and care specific to the needs of each community we serve.

We are a community-based hospital system committed to providing quality care to our patients. We provide compassionate care with respect and dignity to our patients and their families.


WHAT WE OFFER

  • Essential/stable and growing company with many opportunities for training and advancement within the medical field that all employees and team members (including Full-Time and Part-Time) can benefit from.
  • Hourly pay is negotiable based on experience. We offer competitive market pay and opportunities for bonus depending on great work performance (bonuses only apply for Full Time).
  • Comprehensive Employee Benefits: Full-Time employees are eligible for various plans for medical, dental, and vision insurance.

PRIMARY FUNCTIONS

American Healthcare Systems is looking for a Executive Administrative Assistant with superb research and administrative skills. The successful person in this role will be expected to work well under pressure and deliver on tight deadlines in a fast-paced environment. This person should be proficient at multi-tasking, intuitive and excellent communicators with a keen interest in providing accurate and insightful support to lawyers and legal teams. Top candidates will be experts in key legal concepts with fantastic organizational skills, great IT skills and meticulous attention to detail.


PRIMARY RESPONSIBILITIES

  • Answer and direct incoming phone calls in a professional and courteous manner.

  • Conduct research and gather relevant information to assist attorneys with ongoing needs.

  • Prepare and draft legal documents, correspondence, and reports as needed.

  • Maintain and organize legal files, documents, and records.

  • Schedule and coordinate meetings, appointments, and travel arrangements for attorneys.

  • Perform general administrative tasks such as data entry, filing, and office supply management.

  • Liaise with clients and other parties as required.

  • Ensure confidentiality and security of all legal documents and communications.

  • Provide additional support to attorneys and the corporate office as needed.


EDUCATION AND TRAINING:

  • Bachelors degree in law or paralegal certification or similar (essential).
  • Two years of legal research experience.
  • Two years of experience in drafting legal and business documents.
  • Analytical thinker with strong conceptual and research skills.
  • Ability to understand and interpret legal documents.
  • Strong organizational skills and meticulous attention to detail.
  • Ability to work under pressure and meet deadlines.
  • Ability to work independently and as part of a team.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office, Lexis-Nexis, PACER, Westlaw and other legal research sites.


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