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Property Administrator

4 months ago

San Diego, United States Sunrise Management Full time

**PROPERTY ADMINISTRATOR - SAN DIEGO, CA**

**Who we are**:
At Sunrise, we practice resident hospitality, focusing on what matters most: Helping people feel right at home. We are _people _people who pride ourselves in providing our residents with a Positive Living Experience.

**About this role**:
The Property Administrator is responsible for providing administrative support in the Southern California Property Division of Sunrise Management, including data entry, correspondence, filing, phone support and various tasks as assigned.
- Must be highly computer literate and is able to assimilate to new software quickly.
- **Previous property management and administrative work experience required.**:

- This is a Full-Time position, Monday through Friday, from 8:00 am to 5:00 pm.
- This is NOT a remote position. Employee will work on-site in the corporate office.

**Essential Duties and Responsibilities - Include the following but not limited to**:

- Backup for phone calls for regional property managers
- Miscellaneous correspondence and administration including, but not limited to letter writing, faxing, copying, mailing.
- Maintain property and owner files in file order for assigned portfolio.
- May compose narratives and cover letters, review monthly financials.
- Mail monthly Income/Expense Reports and monthly fund distribution to owners ensuring instructions for distribution are followed.
- As directed, conduct communication with clients in a friendly but professional manner to obtain or relay information as directed by Regional Manager or Director of Management
- Represent Sunrise Management in a professional manner.
- Assist in promoting Sunrise Management and securing new business.
- Oversee flow of and coordinate receipt of weekly and monthly reports from sites and delivery to corporate offices and clients
- Communicate with on-site staff on an ongoing basis about missing documentation, reports, procedures, meetings, deposits, timecards, etc.
- Assist the Regional Manager with coding, processing and preparing invoices for approval.
- Ensure the onsite staff is updating Market Surveys and disseminate copies to appropriate parties.
- Assist Regional Managers with rent increase administration.
- Assist Regional Managers with contracting and bidding.
- Prepare and review past due ledgers/statements to residents’ mid-month.
- Prepare tenant bill back letters and input to AppFolio.
- Copy bills and mortgage statements for financial reporting to clients.
- Assist with the maintenance of employee contact list for Regional Manager’s portfolio in accordance with Sunrise Managements policies and procedures.
- Create flow charts as directed by Regional Manager
- Draft/Develop procedures/policies as directed by Regional Manager
- Collect weekly vacancy reports from resident managers.
- Adhere to company accounting directives, including but not limited to income accounting, expense control, and petty cash accounting.
- Represent Sunrise Management and the community in a professional manner. Maintain a positive businesslike attitude in person and on the telephone. Dress in a neat, clean, professional manner and adhere to appropriate grooming.
- Adhere to Fair Housing Policies.

**What you'll need**:

- High school diploma or equivalent required.
- Proficient at Microsoft Office, including Word and Excel. Minimum of 1 year experience working on a PC.
- Availability of reliable transportation, a valid driver license and automobile insurance are a must as travel to properties and meetings will be required.
- Minimum of 1 year of on-site experience as a Community Manager.

**What's in it for you**:

- Medical, Dental, and Vision Insurance
- Life Insurance
- Paid Time-Off/Holidays
- 401(k) Retirement Plan
- Employee Assistance Program

**What is next**:
Make the leap and take the shot Submit your resume to us today.

Sunrise Management is an equal opportunity employer and a drug free workplace. We celebrate diversity and are committed to creating an inclusive environment for all team members.