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Catering Administrative, Office Personnel

4 months ago

Chicago, United States Chartwells HE Full time

**Location**:University of Chicago
- We are hiring immediately for a **ADMINISTRATIVE, OFFICE PERSONNEL - HOURLY **position.
- ** Schedule**: Full time; Monday - Friday, AM shift.
- ** Requirement**: Catering coordinator experience preferred.
- Inputs and maintains all reserve data for all events including inquiries, tentative and definite. Details function sheets with equipment needs and rental orders.
- Creates captain’s packets for each event including staff sheets, equipment pulls, beverage pulls, signage, expo sheets, etc. as needed and assures that captains are in receipt of packet.
- Creates buffet signage and printed menus as required for each event.
- Assembles and performs upkeep of organized event files including all correspondence, orders, invoices, payments, proposals, function sheets, etc.
- ** Pay Range**: $24.00 per hour to $25.00

**Job Summary**:
**Summary**: Performs a variety of clerical duties, including answering telephones, typing, word processing, office machine operation and filing. You will be supporting the Catering department at University of Chicago by holding duties related to sales/marketing, administration, and coordination for on and off premise catering events.

**Essential Duties and Responsibilities**:

- Answers telephones, directs calls, takes messages and runs errands.
- Prepares meeting agendas, attends meetings and records/transcribes minutes.
- Makes travel arrangements.
- Completes work schedules, manages calendars and arranges appointments.
- Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
- Compiles, copies, sorts and files records of office activities, business transactions and other activities.
- Completes and mails bills, contracts, policies, invoices and checks.
- Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
- Types, formats, proofreads and edits correspondence, reports and other documents.
- Reviews files, records and other documents to obtain information to respond to requests.
- Computes, records and proofreads data and other information.
- Processes and prepares documents, such as business or government forms and expense reports.
- Maintains and updates filing, inventory, mailing and database systems.
- Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
- Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
- Troubleshoots problems involving office equipment.
- Performs other duties as assigned.

**The Benefits**

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:

- Opportunities for Training and Development
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

- Medical
- Dental
- Vision
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)

**Our Commitment to Diversity and Inclusion**
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace.

Req ID:1308325

Chartwells HE