Personnel Administration Specialist

4 weeks ago

Chicago, Illinois, United States SIG Combibloc Group Ltd Full time


The Human Resources Coordinator will assist the HR division by managing daily transactional and administrative tasks and related functions, including support with payroll and various HR initiatives.

The HR Coordinator should be proactive and anticipate the department's requirements. The HR Generalist will assume the responsibilities of this role in their absence.

KEY RESPONSIBILITIES:


Effectively facilitate the onboarding process for all new employees by ensuring they complete and comprehend all necessary paperwork, practices, and policies prior to commencing their initial training.

Support and collaborate with the HR Generalist during the recruitment process for hourly positions, which includes interviewing and selection.

Coordinate the engagement of temporary staff with vendors and serve as a liaison to management by assigning temporary personnel, terminating temporary assignments, and managing the invoicing and monthly reporting process.

Keep employees informed about benefits-related activities, meetings, offerings, and various human resources programs, procedures, and policies.
Consult with HR on employee matters and provide diverse human resources solutions to align with business objectives.

Ensure accurate processing of payroll documentation for changes, including but not limited to new hires, transfers, terminations, promotions, etc.

Assist in managing interactive employee processes related to leave of absence.
Foster a positive employee relations environment that addresses employee concerns and is consistent with progressive management practices.
Advise managers and employees on company policies, procedures, and workplace issues.
Update and maintain employee records to document personnel actions and provide information for payroll and other purposes.
Responsible for administrative tasks related to employee benefits and payroll adjustments.
Ensure timesheets are accurately completed and assist with payroll submission within designated deadlines.
Maintain weekly HR reports (e.g., headcounts, attendance, etc.)
Ensure compliance with regulatory postings, communal bulletin boards, and other resources for employee information and culture.
Assist the HR Team and Office Staff with employee engagement activities.
This position does not have supervisory responsibilities.
Other duties as assigned.

YOU BRING THESE SKILLS, EXPERIENCE & EDUCATION:
Strong attention to detail

  • Ability to collaborate effectively within a team and independently
  • Exceptional customer service skills.
Ability to manage confidential matters and exercise sound judgment.
Professional verbal and written communication abilities
Capability to read and interpret documents such as safety guidelines, operating instructions, and procedure manuals.

  • Proficiency in basic arithmetic operations in various units of measure, using whole numbers, common fractions, and decimals.
Intermediate or advanced computer skills are required. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role.

Must be able to occasionally move and/or lift up to 50 pounds.
Frequent standing, walking, and sitting.
Regular use of hands for tasks such as fingering, feeling, reaching, or handling machinery.
Frequent bending, stooping, and reaching.
Visual Acuity (VA).


The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this role.

Moderate working conditions.
Exposure to varying noise levels.
Often exposed to moving mechanical parts.

SAFETY AND QUALITY MANAGEMENT:
Safety and Quality is the responsibility of everyone.

It is essential to report or rectify any food safety or potential food safety hazards to the appropriate personnel.

Compliance with policies and procedures related to quality management, safety, SQF, and other regulatory guidelines communicated during orientation and outlined in the company handbook is mandatory.


IDEAL CANDIDATES HAVE THESE COMPETENCIES:


We seek individuals who are committed to consistently achieving results, even in challenging circumstances, and who foster an environment where everyone is motivated to contribute to the organization's success.

If you actively pursue new opportunities for growth and challenge, and if you develop individuals to meet both their career aspirations and the organization's objectives, SIG is the ideal place for you.

To enhance our customer service, our future colleagues build strong relationships and deliver customer-focused solutions. Finally, we are looking for team members who collaborate effectively with others to achieve shared goals.

Are you someone who leverages business knowledge and market insights to advance the organization's objectives? Are you someone who can devise innovative strategies for the organization's success? If so, we invite you to join us.


WE OFFER:
Day 1 Benefits Enrollment
Retirement 401K Matching
Employee Assistance Program
Identity Theft Protection Plan
Tuition Reimbursement

OUR PROMISE
SIG is the place for you to create something remarkable.

By joining us, you will become part of a globally successful international company, leading its industry in sustainability, technology, and more.

We consider ourselves a career launchpad - a place to rapidly develop yourself through real work, genuine experience, and tangible opportunities to build skills.

You will be part of a highly motivated and dynamic team, with personal development opportunities, training, and coaching from senior team members.

If you demonstrate skill and a willingness to learn, we will support you every step of the way.

ABOUT SIG
SIG is a premier provider of packaging systems and solutions for a better future.

We collaborate with our customers to deliver food products to consumers globally in a safe, sustainable, and cost-effective manner.

We are the sole packaging system supplier covering carton, pouch, and bag-in-box.

Our adaptable technology and innovative product capabilities empower us to deliver superior value for customers, consumers, and the planet.

Sustainability guides our actions, technology fuels our progress, but it is the passion and dedication of our people that truly enable us to deliver better.

Founded in 1853, SIG is headquartered in Neuhausen, Switzerland, and is listed on the SIX Swiss Exchange.

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