Sales Assistant

3 weeks ago

Chicago, United States Blue Plate Catering Full time
Job DescriptionJob DescriptionDescription:Job Title: Sales Assistant Department: Sales FLSA: Non-Exempt Status: Full Time Reports to: VP of Sales
Customary Days: Monday - Friday Customary Hours: 8:45am-5:15pm. Hours may be extended when work load is increased.


Position Summary

Join our dynamic team as a Sales Assistant, where you'll be the heart of our office, creating a welcoming environment for both clients and staff. Your role is vital in ensuring our reception desk runs smoothly, from greeting guests with a smile to managing phone calls and client inquiries. You'll be the first point of contact, making a lasting impression with your upbeat attitude and exceptional multitasking abilities. If you thrive in a fast-paced environment and love being the go-to person, this role is perfect for you The Sales Assistant is responsible for performing administrative tasks related to management of the reception desk, and supports the office personnel. This includes, but is not limited to, answering phones, greeting and announcing clients/guests, e-mail management, filing, and managing client inquiries.


Essential Functions:

  • Welcome and announce visitors upon arrival.
  • Answer phones, engage clients and direct calls to appropriate person.
  • Complete inquiry forms carefully and promptly enter information into CaterXpert.
  • Maintain calendar for the tasting rooms, conference rooms and Larkin Hall event spaces.
  • Sort and distribute incoming mail, process outgoing mail and ship packages. Coordinate messengers when needed.
  • Collect sales reports, update team Excel report and distribute company wide weekly.
  • Monitor usage and repair of office machinery including copiers, printers and postage machine.
  • Proactively assist sales team with items such as, but not limited to, the following; Creating and printing tent cards, creating, printing and cutting tasting menus, research projects and packaging client favors/gifts.
  • Check information e-mail inbox at least four (4) times per day during normal working hours.
  • Forward communications to correct point of contact.
  • Track company stationary inventory and coordinate reorder through the Marketing Department as needed.
  • Maintain order and cleanliness for sales craft area.
  • Order office supplies once a week. Order office supplies needed to set up newly hired employees. Manage office supply budget on monthly basis.
  • Distribute intra-company phone and e-mail lists to entire staff, monthly.
  • As needed, update the front desk voicemail on weekend/holiday phone to identify how to contact the current manager on duty.
  • Update and maintain the Weekend/Holiday Manager on Duty List; send out a reminder on Monday to the manager scheduled on duty for the upcoming weekend.
  • Learn Catering Software functions
  • Input of onsite lunch or dinner orders for client entertaining to include food, equipment rentals, staff and set up.
  • Perform other relevant tasks as required.
Requirements:

Education and Experience: The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • High school diploma required. Bachelor’s degree preferred.
  • Minimum of 2 years of experience in administrative support or office management.

Essential Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to demonstrate strong affinity for Blue Plate’s mission: Our mission is to “care more” forothers through food and service experiences that turn our partner’s vision into reality.
  • Must be dependable and responsible.
  • Must be able to work with a variety of people.
  • Operate basic office equipment such as postage and copy machines.
  • Must be able to efficiently multi-task multiple projects at any given time.
  • Must be highly organized with strong attention to detail.
  • Strong computer skills that include proficiency with MS Office and Google applications, Catering and CRM software.
  • Local travel is required.

Language Skills

Ability to read, write and speak English proficiently. Bilingual, Spanish speaking proficiency

preferred.


Physical Demands: The physical demands describe here are representative of those that must be met by

an employee to successfully perform the essential functions of this job. Reasonable accommodations

may be made to enable individuals with disabilities to perform the essential function.

  • While performing the duties of this job, the employee is regularly required to talk or hear.
  • Possess the ability to fulfill and any all office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer entry, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
  • The employee must occasionally lift and/or move up to 20-25 pounds.
  • At times, may require more than 40 hours per week to perform the essential duties of the position.
  • Fine hand manipulation (keyboarding)

Work Environment: The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job. Reasonable accommodations

may be made to enable individuals with disabilities to perform the essential functions.

  • Internal office space.
  • The noise level may include that of a combination of office environment.

Blue Plate Catering is an Equal Employment Opportunity employer. Candidates are considered for

employment with Blue Plate Catering without regard to their race, color, religion, national origin, age,

sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military

status, protected veteran status or other classification protected by applicable federal, state or local law.

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